Stores Officer

Job description

Mukuba Hotel Limited (the “Hotel”) is a company wholly owned by the Industrial Development Corporation (“IDC”). The Hotel is located in Ndola District of Copperbelt Province. Mukuba features a herd of graceful impala, among other attractions, symbolising the hotel’s unsurpassed quest for excellence which has earned it the title “Gem of the Copperbelt” amongst local and international admirers. As part of its growth strategy, the Company is looking to fill the following position:

STORES OFFICER
Role Overview:

The Stores Officer is responsible for assisting in managing the hotel’s inventory system, ensuring proper storage, and overseeing the issuance and receipt of goods. The role involves maintaining accurate stock records, supporting procurement activities, and ensuring compliance with safety and organizational standards. The Stores Officer will report directly to the Stores Manager.

Key Roles and Responsibilities:
Inventory Management:
Assist in overseeing the receipt, storage, and distribution of supplies in accordance with company policies.
Monitor and maintain accurate stock levels.
Ensure that inventory is properly organized and stored to minimize damage and maximize space efficiency.
Procurement Support:
Assist in monitoring stock levels and request reorders when necessary.
Ensure timely and accurate delivery of ordered goods.
Communicate with suppliers to confirm order status and delivery schedules.
Stock Audits & Reconciliation:
Conduct regular stock checks to ensure accuracy of inventory records.
Report any discrepancies between physical stock and records to the Stores Manager.
Assist with stocktaking and audits as required by management.
Health & Safety Compliance:
Maintain a clean and safe storage environment in compliance with health and safety standards.
Ensure proper handling and storage of goods to prevent spoilage, breakage, or other damage.
Record Keeping & Reporting:
Maintain proper documentation for stock movements, receipts, and issues.
Assist in preparing daily, weekly, and monthly reports on inventory levels.
Assist the Hotel in analysing inventory data to improve efficiency.
Customer and Staff Support:
Ensure that internal departments’ inventory needs are met in a timely and efficient manner.
Provide excellent customer service to internal stakeholders by addressing queries or issues related to supplies.
Minimum Qualifications & Experience:
Grade 12 Certificate.
Diploma in Procurement, purchasing and supply, or a related field.
Membership with the Zambia Institute of Purchasing and Supply (ZIPS)
Minimum of Five (5) years of relevant work experience in a similar position.
Application Process:

Qualified candidates who are eager to contribute to the success of Mukuba Hotel Limited and are willing to be based in Ndola District, Copperbelt Province, should submit the following documents: ✔️ Application letter addressed to the General Manager. ✔️ Updated Curriculum Vitae (CV) with three (3) traceable referees. ✔️ Proof of membership to a relevant professional body. ✔️ Copy of National Registration Card (NRC).

All applications are online. Go to https://forms.office.com/r/kah4vscz50

The deadline for receiving applications shall be 31st March 2025.

Take note that the Zambia Qualifications Authority (ZQA) certificate of verification and evaluation of qualification will be required before the job offer.

Mukuba Hotel is an Equal Employment Opportunity Employer