Administration Manager

Job description

About MaQola Advertising Agency
MaQola is a marketing agency led by creativity and data-driven innovation, crafting strategies that anticipate the evolving needs of tomorrow’s consumers. We understand that data alone doesn’t ignite passion—that’s why we transform insights into compelling narratives, turning numbers into stories that inspire and captivate.

About the Role
We are looking for an experienced Administration Manager to oversee the daily operations of our agency, ensuring that everything runs smoothly behind the scenes. This role is crucial in maintaining efficiency, compliance, and a well-functioning workspace for our dynamic team.

As Administration Manager, you will be responsible for office operations, facilities management, compliance, stocking, and overall upkeep. You will also supervise support staff, including guards, cleaners, and gardeners, while handling reception duties when needed.

Key Responsibilities
Office Operations & Administration

Oversee daily administrative tasks and ensure smooth office operations.
Manage office supplies, procurement, and inventory to maintain a fully stocked workspace.
Handle reception duties, including welcoming visitors and managing correspondence.
Facilities & Compliance Management

Ensure office maintenance, cleanliness, and safety in coordination with service providers.
Manage insurance, compliance, and regulatory requirements for the office.
Oversee contracts for facility-related vendors, ensuring cost-effectiveness and efficiency.
Team & Resource Management

Supervise office support staff, including security guards, cleaners, and gardeners.
Implement efficient workflow processes to enhance team productivity.
Work closely with senior management to support agency-wide operational needs.
Qualifications & Skills
Proven experience as an Administration Manager in the media, marketing, or related industry.
Strong organizational and leadership skills, with the ability to multitask.
Excellent communication and interpersonal abilities.
Proficiency in office software, administrative tools, and compliance management.
Ability to handle a fast-paced, high-performance work environment.
How to Apply
Send your resume and cover letter to careers@maqolazm.com with the subject “Administration Manager Application” by 31st March 2025