Accounts Payable Specialist

Job description

Join Zambian Open University, a leading institution in academic excellence and innovation. We are looking for a highly qualified and experienced Accounts Payable Specialist to enhance our financial team. If you have a strong background in accounting and a passion for efficiency, we invite you to apply and contribute to our success.

JOB TITLE: Accounts Payable Specialist

JOB PURPOSE:

The role is focused on ensuring the timely and accurate processing of payments to vendors, service providers, and statutory bodies. Key responsibilities include expenditure tracking, invoice reconciliation, maintenance of precise transaction records in Pastel, and the preparation of expenditure-related journal entries. The position also involves developing and implementing procedures to optimize financial efficiency and reporting.

PRINCIPAL ACCOUNTABILITIES:

Review and verify invoices and payment requests, including researching and resolving discrepancies.
Prepare and process electronic transfers and payments through internet banking.
Record and post expenditures into Pastel daily.
Determine monthly expenditure forecasts and perform reconciliation of vendor accounts.
Ensure timely payment of statutory obligations such as ZRA, NAPSA, WCFCB, and NHIMA.
Accrue projected expenditures and post relevant journals in Pastel, including PAYE, NAPSA, WCFCB, and NHIMA.
Generate monthly and quarterly expenditure reports for management.
Conduct quarterly variance analysis and propose budget revisions if necessary.
Reconcile all accounts payable monthly, including gratuity and leave day provisions.
Assist in financial audits and implement audit recommendations.
Ensure compliance with organizational accounting standards and guidelines.
Utilize the Pastel software application for accounting operations.
Attend to any other duties assigned by the supervisor.

QUALIFICATIONS:

Full Grade Twelve (12) Certificate.
Bachelor’s degree in accounting or full ACCA, CIMA, CA certification.

EXPERIENCE:

At least 3 years’ experience in payable function.
Extensive experience with Pastel is mandatory.
Must be a ZICA member (valid membership license)

KNOWLEDGE, SKILLS & ABILITIES:

Reliable with strong analytical and communication skills.
Ability to work in a team and produce quality output under tight deadlines.
Strong verbal and written communication skills.
Self-motivated with excellent analytical skills.
Attention to detail, prioritization, and time management skills.
Quick learner with a positive attitude.
Highly organized and capable of managing a high volume of data.
Able to work proactively and independently in a fast-paced environment.
Ethical and professional conduct.
Strong sense of responsibility
Attention to detail

Application Process:

Interested candidates should submit a cover letter, CV, ZAQA-validated certificates, and three references to the address below.

The Registrar

Zambian Open University

Plot No. 7096, Newfoundland Campus,

Off Mumbwa Road, Lusaka West

P.O. Box 31925,

Lusaka.

Email: chimuka.chimoka@zaou.ac.zm

Application Deadline: 19th March 2025

Note: Only short-listed candidates will be contacted.

The Zambian Open University is an Equal Opportunity Employer. Women and individuals from diverse backgrounds are encouraged to apply.