Administrative Assistant

Job description

We are seeking a hands-on, organized, and meticulous Administrative Assistant with experience in an administrator role. The Administrative Assistant will be responsible for a variety of administrative tasks.

The Right Fit candidate should be able to:

Submit and reconcile expense reports
Submit and reconcile statutory returns i.e NAPSA & NHIMA
Able to prepare the payroll
Able to prepare tender documents through the ZPPA platform
Act as the point of contact for internal and external clients
Handle requests and queries from company directors
Create quotations, invoices, delivery notes, purchase orders, etc.
Produce and distribute correspondence memos, letters and forms.
Create, edit and register correspondence letters.
Manage company petty cash, reconcile, and submit weekly/monthly expense reports.
Assist in the application of the process of work permits and collection of report orders for all expatriates.
Issue and record all cash advances to all local and expatriate employees
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt against supplies.
Provide general support to visitors.
Manages records of personnel, expenditures as well as government rules and regulations.
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skill
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

The Administrative Assistant Must Have:

Tertiary qualification in Business Administration  or another related qualification required
Excellent Communication skills (Written & Spoken English)
High levels of responsibility and accountability
Experience working with Microsoft Office Suite
1-3 years relevant work experience
Preferred candidate should be willing to start immediately.

Interested applicants meeting the above specifications should submit a detailed Curriculum Vitae, copies of Academic and Professional Certificates to: sales@startechcommunication.com.