Human Resource and Finance Consultant

Job description

Location: Plot No. 9066, Katanga Road, Chinika Area, Opposite Novatek
Reports to: Managing Director
Employment Type: Consultancy (Per-Day Rate)

Job Overview:

The Human Resource and Finance Consultant will play a crucial role in HR strategy, compliance, payroll management, financial reporting, and operational support.
The individual must be highly organized, deadline-driven, and skilled in tracking tasks to ensure smooth business operations.
The consultant will work closely with management to develop policies, manage employee relations, oversee financial processes, and ensure compliance with all statutory requirements.

Key Responsibilities:

Human Resource Management (40%)

Serve as the first point of contact for all HR-related queries.
Develop and implement HR policies, contracts, and employee handbooks.
Oversee recruitment, onboarding, and training of employees.
Ensure compliance with Zambian labor laws, contracts, and company policies.
Manage employee relations, grievances, and conflict resolution.
Conduct performance management reviews and recommend improvements.
Organize and document weekly team meetings, ensuring task accountability.
Track employee duties, attendance, and performance.

Finance & Payroll (40%)

Oversee payroll processing, ensuring accuracy in salary payments, PAYE, NAPSA, and NHIMA deductions.
Ensure timely statutory returns (VAT, PAYE, NAPSA, NHIMA).
Track petty cash, banking transactions, and supplier payments.
Manage Xero Accounting Software for financial data entry and reporting.
Conduct budgeting, financial forecasting, and expense tracking.
Follow up on customer payments, credit management, and overdue invoices.

Operations & Compliance (20%)

Oversee importation processes from international purchases to local deliveries.
Track and document logistics, procurement, and vendor management.
Ensure smooth project management, tracking key milestones and costs.
Conduct financial risk assessments and suggest cost-saving strategies.

Key Skills & Competencies:

Deadline-driven and task-oriented – ability to track and meet key deadlines
Excel & Accounting Software (Xero preferred)
Strong understanding of Zambian labor laws & compliance (NAPSA, NHIMA, PAYE, VAT)
HR policies, recruitment, and employee management skills
Financial acumen – budgeting, forecasting, and cash flow management
Excellent organizational, communication, and problem-solving skills
Ability to work independently while ensuring strong collaboration with management

Qualifications & Experience:

Bachelor’s degree in Human Resources, Finance, Accounting, or Business Administration.
3-5 years of experience in HR, payroll, finance, or administration.
Strong knowledge of PAYE, NAPSA, NHIMA, VAT, and Zambian employment law is a plus.
Experience using Xero or similar accounting software is a plus.
Prior experience as an HR Consultant or Finance Consultant is a plus.

Work Schedule & Payment Structure:

Standard working days per week: Monday to Friday (5 days)
Additional working days: Every second Saturday (2 Saturdays per month)
Payment Frequency: Monthly
Per-Day Rate: K292 per day before 15% Wht

Compensation & Benefits:

Competitive per-day consultancy rate based on experience
Flexible working hours
Opportunity to work with a growing business in the hospitality industry