Admin Officer

Job Title: Admin Officer

Location: Lusaka, Zambia.
Reports to: Finance Manager & Admin/Accounts Assistant Lead

Job Summary:
The Admin Officer is responsible for providing administrative support across the Group and its subsidiaries, ensuring efficient office operations, record-keeping, and compliance with company policies. The role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

Coordinate office operations and administrative tasks across the Group.
Manage correspondence, documentation, and filing systems.
Populating and updating all trip sheets on the manual and soft copy files.
Support HR functions, including employee records and leave management. Ensuring all documents.
Assist in procurement and inventory management of office supplies.
Schedule and coordinate meetings, travel, and logistics.
Ensure compliance with company policies and procedures.
Ensure that all annual renewable business licenses and returns are in place.
Liaise with different departments to facilitate smooth business operations.
Prepare reports, presentations, and other business documents as needed.
Handle petty cash and ensure accurate record-keeping.
Post admin-related transactions in relevant financial records.
Perform any ad hoc duties as required by management.

Requirements:

Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
Minimum of 3 years of experience in an administrative role.
Strong communication and organizational skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle confidential information.
Experience working in a multi-business environment is an advantage

Interested candidates who meet the criteria above are encouraged to submit their application letters via email, with a detailed curriculum vitae, copies of certificates, and contact details of three (3) referees to:

THE FINANCE MANAGER
Fast Freight Logistics
Lusaka.

Email: fastfreight2014@gmail.com

The closing date for receipt of applications is 25th February 2025. Only shortlisted candidates will be contacted.