Specialist, Management Information and Projects

Job description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

PROJECT MANAGEMENT (50%)

Project Planning:

Defining project scope, setting goals, creating detailed work breakdown structures, assigning tasks, estimating timelines, and establishing project budgets.

Team Leadership:

Building and managing a project team, delegating tasks, providing guidance, fostering collaboration, and resolving team conflicts.

Progress Monitoring:

Tracking project progress against the plan, identifying potential issues, and taking corrective actions to ensure timely completion.

Stakeholder Management:

Communicating project status updates to key stakeholders, managing expectations, addressing concerns, and ensuring alignment with project objectives.

Risk Management:

Identifying potential risks, developing mitigation strategies, and monitoring risks throughout the project lifecycle.

Budget Management:

Controlling project expenses, monitoring spending against the budget, and making adjustments as needed.

Quality Assurance:

Implementing quality control measures to ensure project deliverables meet required standards.

Reporting:

Preparing regular project reports for stakeholders, including status updates, performance metrics, and key insights.
Ensure proper close out and handover of projects to project owners
Evaluate and report impact of closed out projects to project owners
Develop documentation of lessons learned on a project for future reference
Maintain good record keeping of project documentation

BUSINESS INTELIGENCE (30%)

Data Collection and Analysis:

Gathering data from various sources, such as databases, spreadsheets, and other information systems, and organizing it in a structured format.
Conducting thorough data analysis to identify trends, patterns, and relationships that can drive business growth and efficiency.

Reporting and Visualization:

Creating reports, dashboards, and visual representations of data using tools like spreadsheets, data visualization software, and business intelligence platforms.
Presenting data in a clear and understandable manner to key stakeholders, enabling them to make informed decisions.

Data Quality Assurance:

Ensuring the accuracy, completeness, and reliability of data by conducting data cleansing, validation, and verification processes.
Identifying and resolving data quality issues to maintain data integrity.

Business Insights and Recommendations:

Interpreting data findings and translating them into actionable insights and recommendations.
Collaborating with cross-functional teams, to identify opportunities for improvement, optimise processes, and enhance business performance.

Technology and Tool Management:

Evaluating and selecting appropriate software tools and technologies to support data collection, analysis, and reporting activities.
Staying updated with industry trends and advancements in data analytics and business intelligence tools.

Stakeholder Collaboration:

Working closely with business leaders, managers, and teams to understand their information needs and requirements.
Collaborating with stakeholders to identify key performance indicators (KPIs), establish data-driven goals, and track progress towards achieving them.

Continuous Improvement:

Monitoring data processes and identifying areas for improvement in data collection, analysis, and reporting methods.
Implementing enhancements and best practices to optimize data management processes.

Training and Support:

Providing training and support to users of data and reporting tools within the department.
Assisting colleagues in understanding and interpreting data to enable them to make data-driven decisions.

Industry and Market Research:

Staying updated with industry trends, market conditions, and competitors’ activities.
Conducting research and analysis to provide insights on market opportunities and potential risks.

TECHNICAL TRAINING STRATEGY (20%)

Manage and monitor the implementation of strategic initiatives
Build measures to help track and report on progress of strategic initiatives
Facilitate regular and ad hoc reviews of the Technical Training Strategy to ensure that it is current and relevant to the prevailing business context
Evaluate the impact of strategic initiatives on departmental and organizational objectives (ROI)
Maintain Technical Training Strategy documentation in consultation with the Technical Training Leadership team.
Support the Technical Training team in understanding the Strategy and their role its realisation

Strong business acumen
proficiency in data analysis tools
Strong analytical skills
Ability to write correctly and persuasively
Critical thinking and problem solving skills
Good computational reasoning
Interpersonal intelligence
Good customer service
Leading group discussions or meetings

Strong personal drive and self confidence
Team player
Good leadership qualities
Strong sense of accountability
Good judgement and decision making
Attention to detail
Excellent communication skills

Minimum of Eight (8) years relevant work experience
Strong understanding of data management, data analysis, and data visualization concepts is essential. Proficiency in SQL (Structured Query Language) is required to extract and manipulate data from databases.
Familiarity with various business intelligence tools and technologies specifically, Power BI, or other similar platforms used for data visualization and reporting.
Proficiency in statistical analysis techniques, predictive modeling, and data mining methods is beneficial. Knowledge of statistical programming languages such as R or Python can be an advantage.
Good working knowledge of training matrices is advantageous
Good working knowledge of MS Projects is a must
Project Management Professional (PMP) certification is necessary.
Certified ScrumMaster (CSM) and PRINCE2 is advantageous.

Full Grade 12 Certificate or equivalent
Bachelor’s Degree in a relevant field such as computer science, information systems, business analytics, or a related discipline