Accounts Payable (Non-Raw Material)

Job description

Job Title: Accounts Payable (Non-Raw Material)

Location: Siavonga

Department: Finance 

Reports To: Accounting Manager

Job Summary

The Accounts Payable (Non-Raw Material) Accountant will be responsible for the accurate and timely processing of all indirect procurement invoices, overhead expenses, utilities, and service provider payments. The role ensures that all non-production expenditures adhere to company internal controls, budget approvals, and Zambian statutory tax laws before disbursement.

Key Responsibilities

• Invoice Verification & Matching. Receive, verify, and capture invoices for non-raw material goods and services (such as maintenance, IT, logistics, utilities, and consultancy). Perform three-way matching against approved Purchase Orders (POs) and Goods Received Notes (GRNs) or service completion certificates.

• Payment Processing. Prepare weekly and monthly supplier payment schedules based on agreed credit terms. Process Electronic Funds Transfers (EFTs), mobile money disbursements, and petty cash reimbursements accurately. 

• Tax & Statutory Compliance. Verify valid Tax Invoices and ensure accurate application of Value Added Tax (VAT) and Withholding Tax (WHT) in compliance with Zambia Revenue Authority (ZRA) guidelines. Maintain valid Tax Clearance Certificates (TCCs) for all active vendors. 

• Vendor Account Management. Create and maintain non-trade supplier master data in the ERP system. Obtain monthly vendor statements, perform regular creditor reconciliations, and resolve billing discrepancies promptly. 

• Month-End Closing & Reporting. Prepare monthly expense accruals and prepayments for recurring overhead costs (e.g., rent, insurance, utilities). Generate weekly Accounts Payable aging reports and assist with internal and external audits.

Qualifications & Experience

• Academic & Professional. Full Grade 12 School Certificate with a Diploma or Bachelor’s Degree in Accountancy, Finance, or a related field. Studying toward or holding full membership with the Zambia Institute of Chartered Accountants (ZICA), ACCA, or CIMA.

• Work Experience. Minimum of 2 years of hands-on experience in an Accounts Payable or general accounting role, preferably managing indirect spend in a manufacturing, mining, or large commercial environment.

• Technical Skills. Proficiency in ERP accounting software (such as SAP, Sage, Pastel, or Syspro) and advanced Microsoft Excel skills. Working knowledge of ZRA Smart Invoice requirements and local tax regulations. 

Core Competencies

• Attention to Detail. High level of accuracy when coding expenses to the correct General Ledger (GL) cost centers.

• Communication & Negotiation. Strong interpersonal skills for handling vendor inquiries and coordinating with internal department heads for invoice approvals.

• Integrity & Confidentiality. Strict adherence to financial controls, anti-fraud policies, and ethical standards

Send your Cover letter and latest CV to careers@kamimbiaquafeed.com with “Accounts Payable (Non-Raw Material)” as the subject.