Human Resource Officer

Job description

CHALIMBANA UNIVERSITY — RECRUITMENT NOTICE

Chalimbana University invites applications from suitably qualified, experienced, innovative, and results-oriented candidates to fill the position of Human Resource Officer.

Reports to: Assistant Registrar – Human Resource
Department: Human Resource and Administration Department, Office of the Registrar

Role Overview

The Human Resource Officer provides human resource management and administrative services to Management, academic and non-academic staff in the Office of the Registrar, Human Resource and Administration Department.

Job Purpose

To plan, coordinate and provide administrative and human resource management services to Management, academic and non-academic staff, in order to support an efficient, motivated and compliant workforce in line with University policies, the conditions of service, and applicable labour laws.

Key Responsibilities

• Participate in the preparation of the departmental work plan and in the formulation and review of administrative and human resource policies, procedures, and work manuals.
• Provide secretarial services to the Bargaining Unit and the Human Resource Committee of Council, and draft correspondence on their resolutions.
• Prepare the recruitment plan, draft recruitment adverts, coordinate the recruitment and selection process, and draft letters of appointment, probation, and confirmation.
• Participate in the review of the University’s organisational structure and the maintenance of the establishment, and ensure that job descriptions and specifications are prepared and periodically updated in consultation with Heads of Departments, Sections, and Units.
• Participate in the preparation of staff contracts, and create and maintain accurate records of all University employees.
• Participate in the development of the Performance Management System, facilitate staff performance appraisals, and support the development of performance improvement plans.
• Provide advice and guidance on employee welfare, discipline, and labour matters, and engage with union leaders and staff to promote good industrial relations.
• Carry out salary and benefits surveys, guide Management on staff remuneration through the interpretation of the remuneration policy, and participate in the management of the University payroll.
• Facilitate the implementation of health and safety policies and manuals.
• Participate in identifying training needs and coordinating training and development programmes, and facilitate the implementation of training plans in line with the Training and Development Policy.
• Prepare quarterly and annual operational performance reports.
• Perform any other lawful duties as may be assigned by the supervisor.

Qualifications and Experience

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language.
• Bachelor’s Degree in Human Resource Management, Public Administration, or a related field from a recognised institution.
• Minimum of three (3) years’ relevant work experience in human resource management.
• Experience in a university or public institution, and knowledge of human resource and payroll management systems, will be an added advantage.
• Membership of the Zambia Institute of Human Resources Management (ZIHRM) with a valid practising certificate.

Key Competencies and Personal Attributes

• Sound knowledge of the Employment Code Act, the Industrial and Labour Relations Act, other labour laws, and human resource best practices.
• Good problem-solving skills and the ability to make rational, critical, and ethical decisions guided by policies and precedents.
• Numerical skills for preparing statistical and payroll-related reports.
• Strong interpersonal, communication, and report writing skills.
• High level of integrity, confidentiality, and professionalism.
• Good organisational skills and the ability to work under minimal supervision.
• Proficiency in computer applications and human resource information systems.

Terms of Appointment and Remuneration

The appointment shall be based on the University appointment guidelines, subject to a probationary period of three (3) months and satisfactory performance during the probationary period, as well as the University’s operational requirements. An attractive and competitive remuneration package will be offered.

Mode of Application

Interested candidates who meet the above requirements should submit:

• An application letter clearly stating the position applied for
• Detailed Curriculum Vitae
• Certified copies of academic and professional qualifications
• Evidence of Zambia Qualifications Authority (ZAQA) evaluation and validation of all qualifications
• Valid Professional Body Membership / Practising Certificate (ZIHRM)

Applications should be addressed to the Registrar, Chalimbana University, and sent by email to:

📧 Email: jobs@chau.ac.zm

Subject line: “Application for Human Resource Officer”

Closing Date: 20th November, 2026

Chalimbana University is an equal opportunity employer. Only shortlisted candidates will be contacted.