Executive Secretary – Office of the Director General (x01)

Job description

ZAMBIA MEDICINES AND MEDICAL SUPPLIES AGENCY (ZAMMSA) — EMPLOYMENT OPPORTUNITIES 💼
Grade: ZMS 05 | Position: Executive Secretary – Office of the Director General (x01)

The Zambia Medicines and Medical Supplies Agency (ZAMMSA) seeks applications from suitably qualified, discreet, and experienced Zambian Nationals to fill the position of Executive Secretary – Office of the Director General (x01).

Reports to: Director General

Main Job Purpose:

To provide executive secretarial and administrative support services to the Office of the Director General in order to facilitate the efficient running of the office and the effective management of the Agency’s business.

Main Responsibilities:

• Executive Office Management: Manage day-to-day operations of the Director General’s office, office equipment, stationary, and petty cash imprest.
• Diary & Schedule Management: Coordinate the Director General’s calendar, executive appointments, high-level meetings, and local/international travel arrangements.
• Correspondence & Records: Handle incoming/outgoing executive correspondence, draft official letters, memoranda, reports, and maintain confidential filing systems.
• Meetings & Follow-up: Coordinate logistical arrangements for meetings convened by the Director General; record accurate minutes and track implementation of directives and action items.
• Front Office & Protocol: Receive official visitors and dignitaries courteously, projecting a professional image of the Agency.

Minimum Qualifications and Experience:

• Full Grade 12 School Certificate with a credit or better in English.
• Diploma in Secretarial Studies, Executive Secretarial Studies, or Office Administration.
• A Degree in Office Management, Business Administration, or equivalent is an added advantage.
• Minimum of 5 years’ relevant work experience, with at least 3 years at senior executive secretarial level.
• Excellent organizational, time management, interpersonal, and Microsoft Office skills.
• High level of integrity, discretion, and ability to handle confidential matters.

How to Apply:

Interested persons should send applications with certified copies of NRC, academic and professional qualifications (validated by ZAQA), proof of regulatory membership/practicing license, and a detailed CV with 3 references to:

The Acting Director General
Zambia Medicines and Medical Supplies Agency (ZAMMSA)
P.O. Box 30207, Plot 6446, Mukwa Road, Lusaka, Zambia
📩 Email: recruitment@zammsa.co.zm

📅 Closing Date: Sunday 18th October, 2026 at 17:00hrs