Personal Assistant to the Chief Executive Officer

Job description

The Zambia International Trade Fair Trust (ZITFT), an institution mandated to promote trade, investment and economic development through exhibitions and related activities, invites applications from suitably qualified, experienced and highly organised individuals for the position of Personal Assistant to the Chief Executive Officer.

Principal Accountabilities (Main Duties):

1. To undertake transcription of correspondence and documents.
2. To accurately type correspondence and documents to ensure the production of high-quality documents.
3. To record proceedings during meetings in order to facilitate preparation of minutes and reports.
4. To receive daily correspondence from both internal and external sources in order to ensure appropriate attention and action.
5. To undertake the classification of documentation in order to facilitate efficient storage and retrieval of information.
6. To record appointments in order to facilitate attention and action.
7. To receive and attend visitors courteously to enhance the image of the office.
8. To undertake effective desk research and collation of data on topical issues in order to facilitate decision-making.
9. To undertake timely preparation of office budgets in order to facilitate acquisition of requisites and prudent expenditure of monetary resources.
10. To attend to and make telephone calls promptly to facilitate effective communication.
11. To undertake the acquisition and serving of beverages and refreshments to officers and visitors in order to extend hospitality.

Minimum Qualifications & Experience:

• Full Grade Twelve (12) School Certificate.
• Diploma in Secretarial Studies, Office Administration or an equivalent qualification.
• At least five (5) years’ relevant experience providing executive or secretarial support to senior management.
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint.
• Excellent written and verbal communications skills.
• Strong organisational, planning and time-management abilities.
• High integrity, discretion and ability to maintain confidentiality.
• Ability to work under pressure, manage multiple priorities and meet deadlines.

Application Procedure:

Interested candidates should submit an application letter, detailed Curriculum Vitae, certified copies of academic and professional qualifications, and three (3) traceable referees addressed to:

Human Resource
Zambia International Trade Fair Trust
P.O. Box 71058, Ndola, Zambia
Email: hr@zitft.org.zm

ZITFT is an Equal Opportunity Employer. Only shortlisted candidates will be contacted.