Stores Supervisor

• Always uphold people safety standards, advisories and policies.
• Prevent all unauthorized access to the warehouse.
• Maintain clean item master file by controlling additions, unit of measure, identify and treat duplicate items.
• Enhance item descriptions and specifications through active collaboration with user departments in accordance with relevant standards and OEM catalogues.
• Notify Stores head off any irregularities in inventory records and support in resolving.
• To identify slow moving items and obsolescence and sought management approval.
• Organize and manage scrap and reclaim yards particularly the incoming and outgoing by quantity. Secure both yards from pilferage and theft.
• Carry out daily and any periodical reconciliations on fuel, cement empty bags, explosives, refractories, stationery, PPE and tools.
• Store hazardous materials according to the relevant safety standards and ensure material safety data sheets are always available.
• To conduct efficient and effective cycle count process right from scheduling, count scope, data input to production of stock discrepancy report within agreed time frame.
• Manage and account for gas cylinders and mineral water bottles in the plant and point of refill.
• Report damages or cannibalized units to HOD stores.
• Sign off stock transfers from central store to sub stores and maintain documents and registers.
• Ensure goods inwards and outward registers are properly maintained.
• Items in custody are properly preserved in accordance with current engineering standards to avoid premature deterioration and damage.
• Generate daily and monthly management reports.
• Ensure shelf weight limits are always observed and observe stock item unit of measure.
• Reconcile periodic transactions that is receipts, issues and transfers and ensure that are compliant to SOP and standards.
• Ensure emergency (manual) stores reservations are promptly converted into the system (SAP)reservations and posted at the earliest opportunity (ideally by the next business day).
• Participate in daily safety pep talks, housekeeping activities, and the monthly departmental safety meetings.
• To execute additional tasks as directed by management.

Additional Responsibilities

Ensure effective stock holding to sustain company operations.

• Item master file management through identification of duplicates, insufficient specifications, item unit of measure.
• Procession of stock returns to reflect actual maintenance costs.
• Accurate cycle counting and reconciliations.
• Encourage items standardization.
• Effectively manage the interface with end users.
• Liaise and coordinate with end users over inventory matters.
• Engage users with a view that they understand how stores operate.
• Make housekeeping plan to cover warehouse and stockyards.
• Ensure maintenance/repair/servicing of building and equipment are timely executed.

Professional Qualification:

1. Bachelor’s degree in supply management or equivalent.

2. 5years experience in inventory management.

3. Good appreciation of stock & procurement management systems.

4. Good understanding of the max-min calculations.

5. Basics knowledge of mechanical, electrical, instrumentation, refractory and heavy mobile vehicle parts.

6. Knowledge of safety rules and regulations.