Job description

Temporary position – Accounts Clerk (3 months only)

Overview

• Identify and process outstanding vendor invoices.
• Liaise with internal departments, suppliers and other stakeholders to obtain missing invoices, purchase orders, goods receipt information, approvals and supporting documentation.
• Follow up on outstanding information required to complete invoice processing.
• Check invoices and supporting documentation for completeness and accuracy.
• Capture and process approved vendor invoices accurately and timeously in SAP.
• Match invoices against purchase orders, goods receipts and supporting documentation where applicable.
• Identify discrepancies or missing information and escalate these for resolution.
• Maintain an accurate tracker of invoices received, processed, pending and awaiting information.
• Assist with clearing aged vendor invoice and GRNI items.
• Support Finance with invoice-related reconciliations and queries.
• Maintain accurate electronic and/or physical filing of invoice documentation.
• Provide regular progress updates on the reduction of the invoice backlog.

• Grade 12 / Secondary School Certificate.
• A Certificate or Diploma in Accounting, Finance, Business Administration or a related field would be an advantage.
• A degree in Accounting, Finance, Business Administration or a related field would be preferred.
• Previous experience in invoice processing, accounts payable, finance administration or general accounting administration.
• Experience working with an ERP system, with SAP experience strongly preferred.
• Good working knowledge of Microsoft Excel, Outlook and Microsoft Office.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to work systematically through a high volume of transactions.
• Strong follow-up and communication skills.
• Ability to identify missing information and proactively obtain the required documentation.
• Good ability to prioritise and work to deadlines.
• Basic understanding of vendor invoices, purchase orders, goods receipts and invoice matching.
• Ability to maintain confidentiality when dealing with financial information.
• Practical, solution-focused and team-oriented approach.