(I&E) Docs Specialist / Import & Export Documentation Specialist

Job description

Key Responsibilities:

1. Documentation Management: Prepare, review, and archive import/export documents (including invoices, packing lists, bills of lading, and certificates of origin) to ensure accuracy and compliance.
2. Data & Reporting: Maintain, update, and manage daily business sheets and import/export ledgers, ensuring timely and accurate data tracking.
3. Agency & Partner Liaison: Coordinate and communicate with customs brokers, freight forwarders, and shipping agencies to track logistics and customs clearance progress.
4. L/C & Payment Settlement: Assist in the review, presentation, and follow-up of Letters of Credit (L/C) to ensure secure and timely payment settlement.
5. Exception Handling & Support: Handle customs clearance or transport anomalies promptly and support other daily administrative and ad-hoc tasks.

Qualifications:

1. Education: Bachelor’s degree or above, preferably in International Trade, Logistics, Business English, or related fields.
2. Experience: Relevant experience in customs clearance, dealerships, or logistics; prior experience in structured, established companies with solid foundational knowledge is preferred.
3. Language Skills: Proficient in English (especially reading and writing) to effectively handle business emails and international documentation.
4. Competencies: Highly detail-oriented, diligent, quick learner, with strong communication skills and an outgoing personality.
5. Integrity: Good personal integrity with a clean background.