FINANCE & ADMINISTRATION SUPERVISOR

Job description

FINANCE & ADMINISTRATION SUPERVISOR

Location: Lusaka

Employment Type: Full-Time

Application Email: ilondolafarms@gmail.com

Closing Date: 18 July 2026

Ilondola Farms is seeking a proactive, organised and detail-oriented FINANCE & ADMINISTRATION SUPERVISOR to support financial reporting, administration, inventory control, statutory compliance, fleet coordination and general business operations. The ideal candidate must be a self-starter with initiative, able to work with minimal supervision, maintain accurate records and produce timely reports to support business decision-making.

Key Roles and Responsibilities

• Prepare monthly income and expenditure reports, cash flow summaries, budget tracking reports and other business financial reports
• Manage reconciliations, petty cash, invoices, payments, supplier records and customer accounts
• Support payroll processing and ensure accurate PAYE, NAPSA, NHIMA, Workers’ Compensation and staff record compliance
• Maintain organised financial, HR, administrative and farm documentation and records
• Manage inventory records, including farm inputs, feed, stock, supplies, equipment, purchases, variances and re-order levels
• Coordinate procurement and basic logistics
• Support fleet administration, including vehicle records, fuel tracking, service schedules, repairs, insurance, road tax and usage logs
• Support office administration, filing, travel planning, meeting coordination, appointments, document preparation and general correspondence
• Track licences, insurance, contracts, service providers and renewal deadlines
• Support audit preparation, internal controls and compliance documentation
• Assist with sales tracking, customer records, product availability updates and basic marketing or promotional support when required
• Identify gaps, improve systems and take initiative in strengthening business operations

Requirements

• Diploma or Bachelor’s degree in Finance, Accounting, or Business Administration or related field
• 3 – 5 years’ experience in finance, accounts, administration or operations coordination. Experience in inventory, fleet, HR administration, agriculture or operations is an added advantage
• Strong knowledge of a financial package and Microsoft Office
• Ability to prepare and interpret financial and business reports
• High integrity, confidentiality, attention to detail and strong communication skills
• Ability to work independently, meet deadlines and solve problems proactively
• Valid driver’s licence is an added advantage

How to Apply

Interested candidates should send their CV and credentials to ilondolafarms@gmail.com.

Please reference the JOB TITLE and YOUR NAME in the subject line, for example: FINANCE & ADMINISTRATION SUPERVISOR_JOHN JONES.

Only shortlisted candidates will be contacted. Female applicants are encouraged to apply.

 Closing Date: 18 July 2026. Late submissions will not be accepted.