Human Resources and Administrative Assistant

Job description

Top Southern Africa Transport Limited, a reputable logistics company based in Chambishi in the Copperbelt Province of Zambia, is seeking to recruit a dynamic and suitably qualified person to fill the position of a Human Resources and Administrative Assistant. The purpose of the job is to provide both Human Resources and administrative support to the Human Resources Manager and the overall HR Department for the proper day-to-day functions of the department.

The Human Resources and Administrative Assistant will be required to undertake the following responsibilities:

Responsibilities:

·      Assist in organizing the recruitment exercises and communications including coordinating interviews, administering tests or taking part in interviews where necessary while adhering to company policy on recruitment.

·      Assisting with conducting employee background checks.

·      Assisting in preparing offer letters and contracts.

·      Answer questions from employees, applicants, and external stakeholders.

·      Ensuring HR rules and procedures are always followed.

·      Manage the onboarding of new employees.

·      Do research, answer complaints, and solve problems as needed.

·      Helping with disciplinary actions and employee relations.

·      Make plans for meetings and keep records afterwards.

·      Handle unemployment claims and termination processes.

·      Updating necessary files and folders about the various jobs and employees.

·      Possession of a comprehensive understanding of the Employment Code Act and general Zambian Labor Laws

·      Ability to maintain confidentiality for sensitive Human Resources issues

·      Work hand in hand with other different department heads in ensuring that employee performance appraisals are done correctly, timely and fairly

·      Documenting NAPSA, NHIMA, Workers’ compensation affairs and other Company related yearly documentations eg. Council, etc.

·      Daily employee attendance checks and supervision

·      And attending to any other tasks given by your immediate superiors and management.

Skills and Abilities Required Skills and Abilities:

·      Good numeracy and analytical abilities.

·      Good planning and organization abilities.

·      Ability to work under minimal supervision, with a meticulous and efficient work ethic

·      Good interpersonal relations.

·      Ability to follow processes and procedure.

·      Strong problem-solving skills.

·      Must be conversant with Microsoft products.

Minimum Requirements

·      Full grade 12 certificate, Diploma in Human Resource Management, Business Administration or any related discipline.

·      Must be a paid-up member of Zambia Institute of Human Resource Management

·      Proven work experience in a similar role at least two (2) years post qualifying experience.

·      Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment

·      Excellent written and verbal communication skills

The closing date is 21^st July 2026. Application letters with CV’s must be sent to P.O Box 31506 or hr@zambia-tsa.com