Job description

ZAMBIA STATISTICS AGENCY (ZAMSTATS)

The Zambia Statistics Agency (ZamStats) was established under the Statistics Act, Chapter 127 of the Laws of Zambia, for the coordination of an integrated National Statistical System (NSS) to build a sustainable capacity for the production and use of statistical data and information for planning purposes at all levels of governance.

ZamStats has embarked on a transformative agenda which responds to the current trends in the statistical eco-system. In this regard, ZamStats hereby invites applications from suitably qualified Zambian nationals who are self-driven and dynamic with an impeccable track record to fill the following vacant positions:

Job Title: Planner (Salary Grade ZSA06/I)

(1Position)

A. Job Purpose

To support the coordination of planning and performance management activities, monitor implementation of programmes and projects, compile performance information, and assists in the preparation of strategic plans, annual work plans, budgets, and institutional reports. The role also contributes to the alignment of statistical programmes with national development priorities and the National Statistical System. To undertake the development and implementation of the National Strategy for the Development of Statistics (NSDS) in order to ensure a coordinated National Statistical System.

B. The Job Holder will perform the following functions:

i. Undertake timely the development of the National Strategy for the Development of Statistics in order to ensure a coordinated National Statistical System

ii. Undertake timely monitoring and evaluation of the NSS programmes in order to assess adherence to set standards and develop intervention measures

iii. Undertake the preparation of reports for the NSS in order toprovide information for decision making.

iv. Assist in the preparation and review of strategic plans, annual work plans, and departmental plans.

v. Prepare quarterly and annual reports

vi. Monitor implementation of programmes, projects, and planned activities.

vii. Collect, compile, and analyze planning and performance data.

viii. Track progress against organizational targets and Key Performance Indicators (KPIs).

ix. Prepare periodic planning, monitoring, and performance reports.

x. Support budgeting and resource planning processes.

xi. Maintain planning and performance databases and records.

xii. Support the preparation of policy, planning, and management reports.

xiii. Liaise with departments and stakeholders on planning and reporting matters.

C. Minimum Qualification and Experience

I. Grade Twelve (12) School Certificate or equivalent , with five (5) O levels or better

II. Bachelor’s Degree in a Social Science, Business Administration, or equivalent

III. Master’s Degree in a relevant field will be an added advantage

IV. Relevant experience in planning will be an added advantage.

D. Required Minimum Job Experience

i. Strategic and operational planning.

ii. Monitoring implementation of programmes and projects.

iii. Performance management and reporting.

iv. Development and tracking of Key Performance Indicators (KPIs).

v. Data collection, analysis, and interpretation.

vi. Preparation of planning, monitoring, and performance reports.

vii. Research and policy analysis.

viii. Budget preparation and resource planning.

ix. Results-Based Management (RBM) systems.

x. Stakeholder coordination and engagement.

E. Desired Knowledge

i. Strategic planning principles and methodologies.

ii. Development and implementation of strategic and annual work plans.

iii. Operational planning and performance management systems.

iv. Project cycle management.

v. Programme design and implementation.

vi. Project monitoring and reporting.

vii. Risk management and mitigation strategies.

viii. Resource planning and allocation.

ix. Basic statistical concepts and methods.

F. Desired Competences and Personal Attributes

i. Result oriented

ii. Integrity and confidentiality;

iii. Problem-Solving Skills

iv. Stakeholder engagement & diplomacy

v. Good Communication Skills

vi. Risk and change management

vii. Ability to develop and coordinate strategic, annual, and operational plans.

viii. Ability to prioritize tasks and manage multiple assignments effectively.