Job description

ZAMBIA STATISTICS AGENCY (ZAMSTATS)

The Zambia Statistics Agency (ZamStats) was established under the Statistics Act, Chapter 127 of the Laws of Zambia, for the coordination of an integrated National Statistical System (NSS) to build a sustainable capacity for the production and use of statistical data and information for planning purposes at all levels of governance.

ZamStats has embarked on a transformative agenda which responds to the current trends in the statistical eco-system. In this regard, ZamStats hereby invites applications from suitably qualified Zambian nationals who are self-driven and dynamic with an impeccable track record to fill the following vacant positions:

Job Title: Senior Purchasing and Supplies Officer – (Salary Grade ZSA05/J – 1 Position)

A. Job Purpose

To coordinate and supervise procurement and supply chain activities to ensure the timely acquisition of goods, works, and services in compliance with public procurement laws, regulations, and institutional policies while achieving value for money.

B. The job holder will perform the following functions

i. Coordinate the preparation and implementation of annual procurement plans.

ii. Consolidate departmental procurement requirements.

iii. Monitor procurement plan implementation and recommend revisions where necessary.

iv. Coordinate the procurement process from requisition to contract award.

v. Ensure procurement activities comply with applicable procurement legislation and regulations.

vi. Conduct market research and supplier analysis.

vii. Supervises and undertakes timely procurement of goods, services and works in order to facilitate availability.

viii. Ensure contracts are executed according to agreed terms and maintain contract records and monitor contract expiry dates.

ix. Ensure proper storage and safeguarding of inventory.

x. Coordinate periodic stock verification exercises.

xi. Maintain an updated supplier database and evaluate supplier performance.

xii. Promote fair competition and transparency.

xiii. Ensure compliance with procurement laws and institutional policies.

xiv. Maintain procurement records for audit purposes.

xv. Prepare procurement reports for management.

xvi. Promote ethical procurement practices.

xvii. Verify procurement documentation before payment processing.

C. Minimum Qualification and Experience

i. Grade 12 School Certificateor its equivalent with five (5) O levels

ii. Bachelor’s Degree in Procurement and Supply Chain Management, an equivalent qualification.

iii. Professional qualification such as Chartered Institute of Procurement & Supply Level 6 Diploma, or equivalent.

iv. Five years (5) years experience with three (3) in Public Procurement

v. Membership with the Zambia Institute of Purchasing and Supply.

D. Desired Knowledge

i. Public procurement legislation and regulations.

ii. Procurement methods and procedures.

iii. Contract management.

iv. Inventory and warehouse management.

v. Financial management principles.

vi. Tender evaluation procedures.

vii. Risk management.

viii. Procurement planning.

ix. Records management.

E. Desired Competences and Personal Attributes

i. Negotiation skills.

ii. Ethical conduct and integrity

iii. Analytical and problem-solving skills.

iv. Report writing.

v. Leadership and supervisory skills.

vi. Communication and interpersonal skills.

vii. Computer literacy (Microsoft Office and procurement systems).

viii. Time management.

ix. Attention to detail.

x. Honest and trustworthy.

xi. Results-oriented.

xii. High level of integrity.

xiii. Confidentiality.