Swimming Club Coordinator

Job description

Job Title: Swimming Club Coordinator

Reports To: Club Manager

Location: Ndola

Employment Type: Full-Time

Job Purpose:

To oversee the day-to-day administrative and operational functions of Aqua Riders Swimming Academy. The Coordinator ensures smooth session delivery, handles membership queries, manages the coaching staff, and supports the team to allow them to focus on athlete development.

Key Responsibilities:

1. Staff Management

· Manage the coaching staff, including scheduling, attendance tracking, and performance monitoring.

· Coordinate staff availability and arrange cover for absences or leave.

· Facilitate regular staff meetings and communicate club updates to the coaching team.

· Assist the Club Manager with recruitment and induction of new coaching staff.

2. Administration & Membership

· Manage the club’s membership database, processing new registrations, renewals, and withdrawals.

· Respond to email and phone inquiries from parents and members promptly and professionally.

· Process payments, track fees, and manage budgets in conjunction with the Club Manager.

· Maintain accurate records of athlete attendance and performance data.

3. Session Coordination

· Create and manage the weekly pool schedule, ensuring optimal lane usage for all squads.

· Ensure the poolside area is safe, tidy, and equipped with necessary training aids.

4. Communication & Marketing

· Act as the primary liaison between the club, parents, and external stakeholders.

· Draft and distribute the club newsletter and event reminders.

· Manage the club’s social media channels to promote achievements and upcoming events.

5. Event & Competition Logistics

· Organize club championships, time trials, and social events.

· Handle logistics for external meets, including travel and accommodation for athletes where applicable.

· Liaise with competition organizers and swimming governing bodies.

Person Specification:

Essential Skills & Experience:

· Proven experience in an administrative, coordination, or supervisory role.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database management.

· Excellent written and verbal communication skills.

· Strong organizational skills and attention to detail.

· Experience managing or supervising staff (desirable but not essential).

Desirable Attributes (Not Essential):

· Knowledge of the swimming industry or competitive sports environment.

· Experience using club management software.

· Ability to swim (an added advantage).

Personal Qualities:

· A positive, proactive, and “can-do” attitude.

· Flexibility to work evenings and weekends (as per training schedules).

· A genuine willingness to learn about swimming and pool safety.

· Strong leadership and interpersonal skills.

Special Conditions:

· Female candidates are preferred for this position to support our commitment to creating a balanced and inclusive team environment.

· Willingness to Learn: If you are not a strong swimmer, the Academy will support your learning journey. We ask that you participate in swimming lessons to build water confidence and understanding of the sport.