Job description

WE ARE HIRING: REGISTRAR AND CHIEF OPERATING OFFICER

University of Lusaka is a reputable private institution committed to excellence in teaching, research, innovation, and community engagement. The University invites applications from suitably qualified and experienced individuals to fill the position of Registrar.

REGISTRAR AND CHIEF OPERATING OFFICER

Job Purpose

The Registrar/Chief Operating Officer will be responsible for overseeing the University’s administrative systems, student administration, human capital management, governance support, and regulatory compliance. The Registrar plays a key role in ensuring that institutional operations effectively support the University’s academic mission and strategic objectives.

KEY RESPONSIBILITIES

University Governance and Administration

• Serve as the principal administrative officer of the University and advise the Vice Chancellor on administrative and governance matters.
• Provide secretariat services to University Council, Senate, and other statutory committees, ensuring proper documentation and implementation of resolutions.
• Coordinate the development, implementation, and review of institutional policies, procedures, and administrative systems.
• Ensure proper institutional records management and documentation of official University decisions.
• Facilitate effective communication between academic departments, administrative units, and senior management.

Student Administration and Academic Support

• Oversee student admissions, registration, and enrolment processes in line with university policies and regulatory requirements.
• Supervise the maintenance of accurate student academic records and transcripts.
• Coordinate examinations administration and graduation processes in collaboration with academic departments.
• Ensure effective delivery of student administrative services, including certification, academic records, and student documentation.
• Support Senate in implementing academic regulations and student policies.

Human Resource Management

• Oversee the Human Resource function, including recruitment, onboarding, performance management, and staff development.
• Ensure compliance with Zambian labour laws and University employment policies.
• Provide guidance on employee relations, disciplinary processes, and staff welfare matters.
• Support workforce planning and staff capacity development in line with institutional growth.
• Promote a professional, ethical, and performance-driven work culture.

Regulatory Compliance and Quality Assurance

• Ensure the University complies with Higher Education Authority (HEA) regulations and other statutory requirements.
• Coordinate the preparation and submission of institutional reports and regulatory documentation.
• Support academic units in programme accreditation and quality assurance processes.
• Ensure adherence to institutional governance frameworks and operational policies.

Strategic Planning and Institutional Development

• Contribute to the development and implementation of the University’s strategic plan.
• Support initiatives aimed at institutional growth, operational efficiency, and service delivery improvement.
• Provide administrative leadership in the implementation of major institutional projects and reforms.
• Support management in strengthening institutional systems and governance structures.

Qualifications and Experience

• A Master’s Degree in Education Management, Human Resource Management, Law, Business Administration, Public Administration, or a related field from a recognized institution.
• Minimum of 7–10 years of relevant administrative experience at senior management level.
• Strong knowledge of higher education governance, policy implementation, and regulatory compliance.
• Experience in Human Resource Management and institutional administration will be an added advantage.
• Aged between 45 and 50 years.

Key Competencies

• Strategic leadership and institutional management.
• Strong knowledge of university governance and administration.
• Excellent organizational and planning skills.
• Strong interpersonal and communication skills.
• High level of integrity, professionalism, and confidentiality.
• Ability to manage multiple institutional functions effectively.

Salary Package

An attractive and competitive package will be offered commensurate with one’s qualification and experience.

APPLICATION GUIDELINES

Interested candidates should send their applications together with copies of educational & professional certificates, and curriculum vitae with traceable references to the undersigned in one (1) PDF.

The closing date for receiving applications for this vacancy is 13th July, 2026.

Please note that candidates must have their qualifications certified by the Zambia Qualifications Authority (ZAQA).

Only shortlisted candidates will be contacted.

UNILUS is an equal-opportunity employer.

Applications should be addressed to:

The Vice-Chancellor
University of Lusaka
Plot 37413, Off Alick Nkhata Road, Mass Media
P O Box 36711
Lusaka, Zambia

Email: jobs@unilus.ac.zm