PROCUREMENT ASSISTANT x02

Job description

📢 𝐏𝐑𝐎𝐂𝐔𝐑𝐄𝐌𝐄𝐍𝐓 𝐀𝐒𝐒𝐈𝐒𝐓𝐀𝐍𝐓 (𝟐 𝐏𝐎𝐒𝐈𝐓𝐈𝐎𝐍𝐒) — 𝐄𝐋𝐄𝐂𝐓𝐎𝐑𝐀𝐋 𝐂𝐎𝐌𝐌𝐈𝐒𝐒𝐈𝐎𝐍 𝐎𝐅 𝐙𝐀𝐌𝐁𝐈𝐀 (𝐄𝐂𝐙)

🏛️ 𝐂𝐨𝐦𝐩𝐚𝐧𝐲: Electoral Commission of Zambia (ECZ)
📍 𝐋𝐨𝐜𝐚𝐭𝐢𝐨𝐧: Lusaka
📅 𝐂𝐥𝐨𝐬𝐢𝐧𝐠 𝐃𝐚𝐭𝐞: Friday, 3rd July 2026
⏳ 𝐂𝐨𝐧𝐭𝐫𝐚𝐜𝐭 𝐃𝐮𝐫𝐚𝐭𝐢𝐨𝐧: 12 Months

The Electoral Commission of Zambia is seeking to recruit a qualified and experienced individual to fill two (02) vacant positions of Procurement Assistant for a period of twelve (12) months.

🔑 𝐏𝐔𝐑𝐏𝐎𝐒𝐄 𝐎𝐅 𝐓𝐇𝐄 𝐉𝐎𝐁

To assist in the procurement of goods, services, and works in accordance with organizational policies and procedures to ensure timely availability of quality and cost-effective supplies.

🔑 𝐌𝐀𝐈𝐍 𝐃𝐔𝐓𝐈𝐄𝐒

✅ Assist in preparing purchase requisitions and obtaining necessary approvals
✅ Request and collect quotations from approved suppliers and prepare comparative bid analyses
✅ Support the evaluation of suppliers based on price, quality, delivery, and service performance
✅ Prepare purchase orders and follow up on deliveries to ensure timely receipt of goods and services
✅ Maintain accurate procurement records, supplier databases, and filing systems
✅ Assist in monitoring inventory levels and coordinate with stores or logistics unit for replenishment
✅ Ensure procurement processes comply with internal controls, financial regulations, and procurement guidelines
✅ Support in the preparation of procurement reports and documentation for audits and management review
✅ Liaise with suppliers, service providers, and internal departments to resolve procurement-related queries
✅ Perform any other related duties as assigned

🔑 𝐐𝐔𝐀𝐋𝐈𝐅𝐈𝐂𝐀𝐓𝐈𝐎𝐍𝐒 & 𝐄𝐗𝐏𝐄𝐑𝐈𝐄𝐍𝐂𝐄

✅ Full Grade 12 Certificate or equivalent
✅ CIPS Level IV or ZIPS Level IV
✅ Valid Membership of ZIPS
✅ Good knowledge of SAP or any other ERP System
✅ One (01) year post-qualifying relevant experience in procurement
✅ Experience in a quasi-government institution is an added advantage

🔑 𝐏𝐄𝐑𝐒𝐎𝐍𝐀𝐋 𝐀𝐓𝐓𝐑𝐈𝐁𝐔𝐓𝐄𝐒

✅ Non-partisan
✅ Honest and reliable with moral strength
✅ High degree of attention to detail
✅ Ability to work with minimum supervision

🔑 𝐒𝐊𝐈𝐋𝐋𝐒

✅ Interpersonal and communication skills
✅ Analytical, organizational, and leadership skills
✅ Report writing and general written and oral presentation skills

📧 𝐇𝐎𝐖 𝐓𝐎 𝐀𝐏𝐏𝐋𝐘

Send your application letter, accompanied by copies of academic and professional qualifications, and a detailed Curriculum Vitae (CV) to:

The Chief Electoral Officer
Electoral Commission of Zambia
Elections House, Haile Selassie Avenue
P.O. Box 50274
LUSAKA

(Only shortlisted candidates will have their applications acknowledged.)