Administration Manager

Administration Manager Jobs in Lusaka at Mayiko Infrastructure Limited

Mayiko Infrastructure Limited is seeking a highly skilled Administration Manager to oversee and coordinate all administrative functions within our Lusaka office. This contract position offers an exciting opportunity for professionals experienced in administration manager jobs in Lusaka to contribute to a dynamic organization specializing in mining and infrastructure development.

About the Administration Manager Role

The Administration Manager will be responsible for managing office operations, executive and office support, records and asset management, procurement coordination, vendor relations, facilities upkeep, budget monitoring, HR administrative support, and process improvement initiatives. This role ensures seamless office functionality, safeguards corporate records, supports cross-functional teams, and implements policies that promote operational excellence and compliance. The successful candidate will collaborate closely with management, human resources, finance, procurement, operations, external vendors, and government agencies.

Key Responsibilities for Administration Manager Jobs in Lusaka

• Oversee the maintenance and efficient operation of office facilities, equipment, assets, and company vehicles.
• Manage daily administrative activities to ensure smooth office support services.
• Develop and enhance administrative policies, procedures, and controls aligned with company standards and regulatory requirements.
• Coordinate calendars, meetings, travel, and conferences for senior management and executives.
• Prepare reports, presentations, correspondence, and other business documentation.
• Handle emails, telephone calls, official correspondence, and incoming communications professionally.
• Provide administrative support for business initiatives and special projects across departments.
• Maintain physical and electronic filing systems ensuring confidentiality and accessibility.
• Manage office supplies, procurement coordination, and cost-effective inventory utilization.
• Liaise with vendors, suppliers, and contractors to ensure quality service and value for money.
• Support procurement activities in accordance with company policies.
• Monitor supplier performance and maintain professional external relationships.
• Coordinate office maintenance, utilities, logistics, courier services, and facility management.
• Assist with administrative budget preparation, expenditure monitoring, and cost optimization.
• Support HR functions including attendance, leave management, onboarding, and employee engagement.
• Conduct research to support management decisions and business projects.
• Coordinate administrative requirements for company events, meetings, and workshops.
• Continuously improve administrative processes and employee experience.
• Undertake additional responsibilities and special assignments as needed.

Qualifications and Experience Required

• Bachelor’s Degree in Business Administration, Management, Public Administration, Commerce, or related fields.
• Professional certifications in Administration, Office Management, Procurement, or Facilities Management are advantageous.
• Minimum of 5 years’ relevant administrative experience, including at least 2 years in a supervisory or managerial role.
• Experience in mining, construction, infrastructure, manufacturing, or related industries is preferred.
• Proven expertise in office administration, facilities and vendor management, procurement support, asset and records management, budget oversight, and executive support.
• Excellent organizational, time management, verbal, and written communication skills.
• Strong leadership, team coordination, problem-solving, and decision-making capabilities.
• High professionalism, integrity, confidentiality, attention to detail, and commitment to operational excellence.
• Ability to manage multiple priorities and meet deadlines effectively.
• Strong negotiation and vendor management skills.
• Proficiency in Microsoft Office Suite and administrative management systems.

What Mayiko Infrastructure Limited Offers

• Opportunity to contribute to impactful projects in infrastructure, mining, energy, and sustainability sectors.
• A collaborative work environment fostering practical growth and continuous learning.
• A professional role aligned with the values and long-term development goals of the Mayiko Group.

How to Apply for Administration Manager Jobs in Lusaka

Interested candidates must apply online exclusively through the official Mayiko Infrastructure website:
https://mayikoinfra.com.

Please note that manual submissions, email applications, or physical documents will not be accepted.

About Mayiko Infrastructure Limited

Mayiko Infrastructure Limited is a leading global mining conglomerate specializing in manganese production and processing, including oxides and ferroalloys, alongside managing inventories of other base metals. With operations spanning the UAE, India, and other countries, we are recognized for our expertise in technical, engineering, construction, and operational fields, successfully developing and managing complex mines and mineral processing facilities.

We are committed to delivering significant benefits to our investors, employees, and the communities in which we operate. As an equal opportunity employer, we encourage applications from all qualified candidates regardless of gender, race, or disability.