Institute Coordinator & Executive Assistant

Job description

Institute Coordinator & Executive Assistant – Institute Coordinator Jobs in Lusaka Ja’Nel Elevate HR Consulting is seeking a dedicated Institute Coordinator & Executive Assistant to join the Identity & Leadership Formation Institute in Lusaka, Zambia. This full-time position plays a crucial role in supporting the Institute’s mission by providing comprehensive operational and executive assistance. If you are looking for institute coordinator jobs in Lusaka that combine administrative excellence with impactful leadership development, this opportunity offers a dynamic and meaningful career path. About the Institute and Role The Identity & Leadership Formation Institute cultivates leaders grounded in the ROOTED™ methodology, enabling them to sustain success, influence, and lasting impact. The Institute Coordinator & Executive Assistant serves as the operational backbone, working closely with the Founder to ensure smooth coordination of participant experiences, coaching administration, communications, and overall operational systems. Key Responsibilities for Institute Coordinator Jobs in Lusaka Executive Support: Manage calendars, schedule appointments, coordinate meetings, workshops, coaching sessions, and speaking engagements. Prepare agendas, briefing notes, and track action items. Handle travel arrangements and maintain strict confidentiality of organizational and client information. Programme & Cohort Coordination: Oversee participant registration, onboarding, and applications. Track attendance and engagement. Prepare programme materials and communications. Coordinate venue logistics and virtual sessions. Support participant assessments and maintain accurate programme records. Executive Coaching Administration: Schedule coaching sessions, track coaching packages, prepare confidential coaching materials, follow up with clients, and coordinate assessments and feedback reports. Events & Workshop Coordination: Assist in planning and executing leadership events. Manage venue bookings and vendor relationships. Prepare event materials and participant packs. Support event logistics and feedback collection. Communication & Stakeholder Management: Act as the first point of contact for programme enquiries. Manage professional communication with participants. Support client and partner relationship management and maintain contact databases. Institute Operations & Marketing: Maintain programme databases and digital filing systems. Support financial administration and invoicing. Coordinate promotional activities and content scheduling. Monitor programme metrics and participation data. Employment Details Company Ja’Nel Elevate HR Consulting Location Lusaka, Zambia Job Type Full Time Salary 10,000 ZMW per month How to Apply Interested candidates are invited to submit their applications via email to Janelelevate@gmail.com. Please include a detailed CV and a cover letter outlining your suitability for the role.