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TENDER PREPARATION & BID MANAGEMENT OFFICER
MFI Document Solutions LTD Lusaka
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Employer and vacancy source: MFI Document Solutions LTD
The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.
- EmployerMFI Document Solutions LTD
- LocationLusaka
- Employer websitezambiajobalerts.com
- Listing sourceZambia Job Alerts
Job facts
Key details for this vacancy
- Employer
- MFI Document Solutions LTD
- Location
- Lusaka
- Posted
- June 14, 2026
- Job type
- Full Time
- Category
- Other
This listing has expired.
The original details remain available for reference, but applications are closed. Use the related searches for active vacancies.
Website MFI Document Solutions LTD
Job description
Position: Tender Preparation & Bid Management Officer
Lusaka
Key Responsibilities
* Review and analyze tender documents, RFPs, RFQs, EOIs, and bidding requirements.
* Prepare complete tender submissions in accordance with client requirements and deadlines.
* Coordinate with technical, sales, finance, and management teams to obtain required documentation.
* Prepare compliance matrices and tender checklists.
* Manage online tender submissions through e-procurement portals and government procurement systems.
* Prepare and organize physical (hard-copy) tender submissions.
* Ensure all statutory, legal, and commercial documents are current and compliant.
* Track tender opportunities and maintain a tender calendar.
* Prepare bid bonds, performance guarantees, and supporting documentation where required.
* Maintain a repository of company profiles, technical documents, certifications, and previous bid submissions.
* Ensure submissions comply with procurement regulations and tender instructions.
* Support contract negotiations and post-award documentation.
*
Required Experience
* Minimum 3–5 years of experience in tender preparation, bid management, or procurement administration.
* Proven experience preparing and submitting both online and offline tenders.
* Strong understanding of public and private sector procurement procedures.
* Experience with government, NGO, donor-funded, and corporate tenders.
* Familiarity with tender portals and e-procurement systems.
* Experience handling technical, commercial, and compliance documentation.
Essential Knowledge
* Tender evaluation criteria and compliance requirements.
* Procurement regulations and bidding procedures.
* Contract administration and bid documentation.
Preparation of:
* Bid Forms
* Technical Proposals
* Financial Proposals
* Tender Securities/Bid Bonds
* Manufacturer Authorization Letters
* Power of Attorney Documents
* Joint Venture/Consortium Agreements
* Compliance Statements
Skills Required
* Excellent document preparation and attention to detail.
* Strong Microsoft Office skills (Word, Excel, PowerPoint).
* Ability to work under strict deadlines.
* Strong communication and coordination skills.
* Good analytical and organizational abilities.
* Experience with document management systems and online submission platforms.
Preferred Qualifications
* Degree or Diploma in Business Administration, Procurement & Supply, Commerce, Law, Engineering, or related field.
* Professional certification in Procurement or equivalent
How to apply:
Interested candidates
should submit their applications containing CV and Qualifications as a SINGLE DOCUMENT to h.milanzi@groupmfi.com not later than 20th June, 2026.