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Institute Coordinator & Executive Assistant
Ja'Nel Elevate HR Consulting Lusaka
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Employer and vacancy source: Ja'Nel Elevate HR Consulting
The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.
- EmployerJa'Nel Elevate HR Consulting
- LocationLusaka
- Employer websitezambiajobalerts.com
- Listing sourceZambia Job Alerts
Job facts
Key details for this vacancy
- Employer
- Ja'Nel Elevate HR Consulting
- Location
- Lusaka
- Posted
- June 14, 2026
- Job type
- Full Time
- Category
- IT & Telecoms
This listing has expired.
The original details remain available for reference, but applications are closed. Use the related searches for active vacancies.
Website Ja'Nel Elevate HR Consulting
Job description
A BOUT THE INSTITUTE & ROLE OPERATIONS
The Identity & Leadership Formation Institute develops leaders whose internal formation can sustain the success, influence, and impact they are called to carry, anchored in the flagship ROOTED™ methodology. This role is the operational backbone of the Institute, providing direct executive support to the Founder while coordinating participant experiences, programmes, coaching administration, communications, and operational systems.
K EY RESPONSIBILITIES
Schedule and manage coaching sessions and calendars Track coaching packages and engagements Prepare materials and maintain confidential coaching records Follow up with clients and participants Coordinate assessments and feedback reports
EXECUTIVE SUPPORT
Manage calendar, scheduling and appointments
Coordinate meetings, coaching sessions, workshops and speaking engagements
Prepare agendas and briefing notes
Track action points and follow-ups
Manage travel arrangements where required
Maintain confidentiality on all organisational and client information
PROGRAMME & COHORT COORDINATION
Manage participant registration, onboarding and applications
Track attendance and programme participation
Prepare materials, workbooks and programme communication
Coordinate venue logistics and virtual sessions Support participant assessments and evaluations
Maintain programme records and documentation
EXECUTIVE COACHING ADMINISTRATION
Schedule and manage coaching sessions and calendars
Track coaching packages and engagements
Prepare materials and maintain confidential coaching records
Follow up with clients and participants
Coordinate assessments and feedback reports
EVENTS & WORKSHOP COORDINATION
Support planning and execution of leadership events
Coordinate venue bookings and vendor management
Prepare event materials and participant packs Support event-day logistics and feedback tracking
COMMUNICATION & STAKEHOLDER MANAGEMENT
Serve as first point of contact for programme enquiries
Manage participant communication professionally
Support relationship management with clients and partners
Maintain post-programme and post-event relationships Maintain contact databases
INSTITUTE OPERATIONS & MARKETING
Maintain programme databases and digital filing
Support financial administration and invoicing
Coordinate programme promotions and content scheduling
Monitor programme metrics and participation data