MULTIPLE POSITIONS

Job description

Position: Procurement Executive

Location: Lusaka

About the job

The Procurement Executive is responsible for sourcing, purchasing, and managing supplies required for farm operations. This includes agricultural inputs such as seeds, fertilizers, equipment, machinery, and services. The role ensures cost-effective purchasing, timely delivery, and quality compliance while maintaining strong relationships with suppliers.

Key Responsibilities

Procurement & Sourcing

• Identify and source reliable suppliers for agricultural inputs (seeds, fertilizers, pesticides, farm equipment, irrigation systems, etc.)
• Conduct price comparisons and negotiate favorable terms and contracts
• Issue purchase orders and track deliveries to ensure timely supply

Vendor Management

• Develop and maintain strong relationships with vendors and suppliers
• Evaluate supplier performance based on quality, pricing, and delivery timelines
• Build a preferred supplier network for long-term procurement efficiency

Inventory & Demand Planning

• Coordinate with farm operations teams to forecast procurement needs
• Monitor inventory levels to avoid shortages or excess stock
• Ensure timely replenishment of critical farming inputs

Quality & Compliance

• Ensure all purchased materials meet required agricultural standards and specifications
• Verify certifications and regulatory compliance for seeds, chemicals, and equipment
• Maintain procurement documentation and audit trails

Cost Control

• Identify cost-saving opportunities without compromising quality
• Monitor market trends for agricultural commodities and inputs
• Prepare procurement reports and analyze spend patterns

Logistics Coordination

• Work closely with logistics teams to ensure smooth transportation and delivery
• Resolve any issues relating to delays, damaged goods, or incorrect deliveries

Qualifications & Skills

Education

• Bachelor’s degree in Supply Chain Management, Agriculture, Business Administration, or a related field

Experience

• 2–5 years of experience in procurement, preferably in agriculture, farming, or agribusiness

Technical Skills

• Knowledge of agricultural products and farm supply chains
• Familiarity with procurement software (SAP skills preferred)
• Strong MS Excel and reporting skills

Key Competencies

• Strong negotiation and vendor management skills
• Analytical thinking and cost management
• Attention to detail and organizational skills
• Ability to work in a fast-paced, seasonal environment
• Good communication and coordination abilities

Preferred Requirements

• Experience working in large-scale farms, agribusiness, or food production companies
• Understanding of seasonal crop cycles and input requirements
• Knowledge of local agricultural markets and suppliers

Key Performance Indicators (KPIs)

• Cost savings achieved in procurement
• Supplier performance and reliability
• Inventory turnover and stock availability
• Timely delivery and order fulfillment rate
• Compliance with quality and regulatory standards

Working Conditions

• May require occasional visits to farms, supplier sites, or markets
• Some travel may be required depending on supplier base

Position: Admin Assistant

Location: Lusaka / Farm Support

Job Purpose:

To provide administrative and coordination support, ensuring smooth daily operations and assisting the finance team.

Key Responsibilities:

• Follow up on routine administrative matters and coordination tasks
• Liaise with internal teams, vendors, and external stakeholders
• Support accounts team in voucher filing and documentation
• Maintain organized records and office documentation
• Assist in scheduling meetings and communications
• Handle general office administrative duties

Requirements:

• Diploma or degree in Business Administration or related field
• 1–3 years of administrative experience
• Good communication and coordination skills
• Basic knowledge of accounting documentation is an advantage
• Proficiency in MS Office tools

reuired to submit a cover letter and Curriculum Vitae (CVcomb.                 

All qualified candidates are required to submit a Cover letter and Curriculum Vitae (CV) combined into a single document. The subject line of the email should read: Admin Assistant/ Procurement Executive – (Fullname of applicant). Applicants must strictly follow these instructions. Applications must be submitted no later than 16th June 2026 at 17:00 hrs to careers@kawambwa-sugar.com