ACCOUNTS INTERN

Job description

Reports To:

Finance Manager / Operations Accountant

About the Role

We are seeking a highly motivated and detail-oriented Accounts Intern to join our dynamic car rental business. This role offers an excellent opportunity for an ambitious accounting professional to gain hands-on experience in financial operations, revenue management, fleet cost accounting, and business performance reporting within a fast-paced mobility and transportation environment.

The successful candidate will support the finance function by ensuring accurate financial records, timely reconciliations, effective cost control, and compliance with internal financial procedures.

Key Responsibilities

Revenue & Rental Accounting

• Record and reconcile daily rental revenues from cash, POS, online bookings, and corporate clients.
• Verify rental agreements against payments received and investigate discrepancies.
• Monitor outstanding customer balances and support collection efforts.
• Maintain accurate records of rental income and related transactions.

Fleet Cost Management

• Track and monitor vehicle operating expenses including fuel, maintenance, insurance, licensing, and repairs.
• Assist in analyzing fleet profitability and vehicle utilization trends.
• Support preparation of cost-per-vehicle and branch performance reports.
• Identify opportunities for operational cost efficiencies.

Accounts Receivable Management

• Maintain customer and corporate account records.
• Prepare and issue invoices for long-term and corporate rental contracts.
• Follow up on outstanding payments and support debt recovery initiatives.
• Reconcile customer statements and resolve billing queries.

Accounts Payable Management

• Process supplier invoices accurately and timely.
• Verify supporting documentation and approvals before payment processing.
• Maintain vendor records and payment schedules.
• Assist in supplier account reconciliations.

Cash & Bank Reconciliations

• Perform daily cash reconciliations for rental branches and locations.
• Reconcile bank statements against accounting records and rental system reports.
• Investigate and resolve variances promptly.

Financial Reporting & Analysis

• Prepare daily, weekly, and monthly revenue and financial performance reports.
• Support management reporting and branch profitability analysis.
• Assist with budgeting, forecasting, and fleet expansion planning.
• Provide financial data to support operational decision-making.

Compliance, Controls & Audit Support

• Ensure proper documentation and filing of financial records.
• Monitor adherence to internal controls and financial procedures.
• Identify and report potential revenue leakages, irregularities, or control weaknesses.
• Support internal and external audit processes as required.

Qualifications & Experience

Minimum Requirements

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• Recent graduate or candidate with up to 2 years of relevant accounting experience.
• Membership or progress towards a professional accounting qualification (ZICA, ACCA, CIMA, CA Zambia, or equivalent) will be an added advantage.

Added Advantage

• Exposure to car rental, transport, logistics, hospitality, travel, or fleet management environments.
• Familiarity with accounting software and fleet management systems.

Key Competencies

• Strong analytical and numerical skills.
• Excellent attention to detail and accuracy.
• Strong reconciliation and financial reporting skills.
• Good understanding of accounting principles and financial controls.
• Proficiency in Microsoft Excel and accounting software.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• High level of integrity and professionalism.

What We Offer

• Practical exposure to a growing and dynamic car rental business.
• Hands-on experience across key finance and operational functions.
• Mentorship and professional development opportunities.
• Opportunity to build a strong foundation for a career in Accounting and Finance.

How to Apply

Interested candidates should submit their CV and copies of relevant qualifications to hr@astonairgroup.co.zm no later than 12th June 2026

Only shortlisted candidates will be contacted.