ADMIN ASSISTANT

Admin Assistant Jobs in Lusaka – Join Magnum Security

Magnum Security is seeking a dedicated Admin Assistant to join our team in Lusaka, Zambia. This full-time opportunity is ideal for candidates looking to contribute to an efficient office environment by providing comprehensive administrative and procurement support. If you are searching for admin assistant jobs in Lusaka that offer meaningful responsibilities and professional growth, we encourage you to apply.

About the Role: Admin Assistant Jobs in Lusaka

As an Admin Assistant at Magnum Security, you will be instrumental in ensuring smooth daily office operations. Your role will involve managing correspondence, maintaining accurate records, coordinating communications, and supporting procurement activities. This position demands strong organizational skills and attention to detail to enhance operational efficiency and service delivery across the organization.

Key Responsibilities

• Administrative Duties:
  • Manage office correspondence including emails, letters, and telephone inquiries.
  • Maintain both electronic and physical filing systems and company records.
  • Prepare reports, presentations, meeting minutes, and other administrative documents.
  • Schedule meetings, appointments, and company engagements efficiently.
  • Maintain office supplies and coordinate procurement of necessary materials.
  • Welcome and attend to clients, suppliers, and visitors professionally.
  • Ensure proper record management and document control.
• Procurement Duties:
  • Assist in sourcing quotations from suppliers and service providers.
  • Prepare purchase requisitions, purchase orders, and maintain procurement documentation.
  • Maintain supplier databases and procurement records accurately.
  • Follow up with suppliers on deliveries and order status.
  • Evaluate supplier quotations to ensure value for money.
  • Monitor stock levels and facilitate timely replenishment of goods and services.
  • Support contract administration and supplier correspondence.
  • Assist in preparing procurement reports and expenditure summaries.
  • Ensure compliance with company procurement policies and procedures.

Qualifications and Experience

• Diploma or Degree in Business Administration, Procurement and Supply, Office Administration, or a related field.
• Minimum of two (2) years’ experience in an administrative role.
• Experience in procurement or supply chain activities is an advantage.

Skills and Attributes

• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Strong attention to detail and accuracy.
• Effective record-keeping and report-writing abilities.
• Ability to multitask and work independently with minimal supervision.
• High level of integrity and confidentiality.
• Strong organizational and administrative skills.

How to Apply

Interested candidates should send their applications to katongo@magnum.co.zm. Please address your cover letter to Zorai Procurement and clearly indicate the position you are applying for. We look forward to receiving your application.

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