Mines Maintenance Systems (MMS Clerk)

Job description

Purpose of Position

§ Ensure Develop Dash boards for presentations daily and weekly reporting

§ To maintain accurate, timely, and complete data in the Maintenance Management System (Excel, Word, MMS/CMMS)

§  to support planning, scheduling, and reliability of mine equipment.

§ Ensures maintenance activities are properly captured for compliance, cost control, and continuous improvement.

Education / Experience

§ Minimum of 2-3 years’ experience in maintenance planning/admin role, preferably in mining, drilling and construction sector involving heavy duty machines.

§ Diploma or Degree in Mechanical Engineering, HER, IT, Records management, CMMS,

§ Knowledge on how to use computers i.e. create dashboards for presentation

§ Valid driver’s license with Defensive driving as an added advantage

§ Proficient in SAP PM, Pronto, AMT or similar CMMS is added advantage. Knowledge in Excel Dashboard Setting is required. And Strong attention to detail.

§ Attributes: Accuracy, integrity, deadline-driven, good communicator with artisans to managers

Job requirements / Skills

§ Good communication skills, data Management Capture all work orders, notifications, and work requests into the MMS and Accurately Update equipment master data, task lists, maintenance plans, and BOQs

§ Close out completed work orders with correct labor hours, parts, and failure codes

§ can and upload supporting documents: job cards, inspection sheets, permits Planning & Scheduling Support/Assist planners to generate weekly maintenance schedules from MMS Run backlog,

§ PM compliance, and overdue work reports for supervisors

§ Ensure parts reservations and purchase requisitions are linked to work orders reporting & Compliance.

§ Generate daily/weekly/monthly KPI reports for management

§ Maintain statutory inspection records: boilers, lifting equipment, pressure vessels

§ Ensure data integrity for audits – ISO 450001, MSHA, ZEMA, MSD compliance System & Stakeholder Support

§ First line support for artisans/supervisors on MMS use and Inventory & Cost Control

§ Liaise with HR/store, parts/engineering/ maintenance/technical & management to resolve system or data issues

§ Train new users on basic MMS transactions and mobile data capture

§  Reconcile parts issued vs work orders in the system

§ Flag incorrect charging of costs to wrong equipment/cost centers

§ Support annual stock takes and asset verification exercises

Essential Key Performance Indicators -KPIs 

1

Work Order Data Accuracy

≥98%

Wrong data = wrong decisions on equipment health & cost

2

Work Order Close-out Time

≤24hrs after job completion

Prevents backlog and ensures real-time reporting

3

PM Compliance Reporting

100% issued by Monday 08:00

Drives proactive maintenance vs breakdowns

4

Backlog Reporting Accuracy

Zero variance vs physical

Supervisors plan based on your reports

5

Master Data Error Rate

<2% per month

Bad master data causes scheduling & spares issues

6

Statutory Records Availability

100% audit ready

Legal compliance – mine license risk

7

User Support Response

≤4hrs for system queries

Keeps artisans/supervisors productive

8

Cost Allocation Errors

<1% of total WO costs

Protects budget integrity & cost per ton metrics

Address to:

Mizinga M

Human Capital Manager

Yellowquip Limited

Chingola.