Assistant Business Development and Administration Officer

Job description

Job Summary

The Assistant Business Development and Administration Officer will support the company in business development activities, tender preparation, marketing, project coordination, and general administrative operations. The role requires a highly organized, proactive, and professional individual capable of assisting with client relations, documentation, reporting, and daily office coordination.

Key Responsibilities

Business Development & Marketing

• Assist in identifying new business opportunities and potential clients.
• Support preparation and submission of tenders, quotations, and proposals.
• Follow up on submitted bids and client inquiries.
• Assist in marketing company products and services.
• Maintain good relationships with clients, suppliers, and stakeholders.
• Conduct market research and monitor industry opportunities.

Project Coordination

• Assist in coordinating ongoing projects and assignments.
• Monitor project timelines and provide progress updates.
• Prepare project-related reports and documentation.
• Ensure proper filing and record keeping for projects and contracts.
• Support communication between management, clients, and project teams.

Administration Duties

• Manage office files, correspondence, and company records.
• Prepare reports, letters, invoices, and other official documents.
• Schedule meetings and maintain office calendars.
• Assist with procurement and inventory tracking.
• Ensure smooth day-to-day office operations.
• Handle phone calls, emails, and customer inquiries professionally.

Compliance & Reporting

• Assist with maintaining company compliance documents.
• Support preparation of statutory and operational reports.
• Ensure confidentiality of company information and documents.

Qualifications & Requirements

• Diploma or Degree in Business Administration, Marketing, Project Management, Public Administration, or related field.
• Experience in tender preparation, administration, marketing, or project coordination is an added advantage.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Professional conduct and attention to detail.

Key Skills

• Business development
• Tender preparation
• Administration and office management
• Marketing and communication
• Report writing
• Project coordination
• Time management
• Customer relationship management