Finance and Admin Assistant

Finance and Admin Assistant Jobs in Lusaka at Hope Walks Zambia

Hope Walks Zambia is seeking a qualified candidate for the role of Finance and Administration Assistant to join our team in Lusaka. This full-time position offers an opportunity to contribute directly to our mission of eliminating clubfoot as an adult disability through dedicated financial and administrative support.

About the Finance and Admin Assistant Role

Reporting to the Program Manager, the Finance and Administration Assistant will play a vital role in maintaining the financial integrity and administrative efficiency of Hope Walks Zambia. This position focuses on day-to-day financial operations such as data entry, invoice processing, and record keeping, ensuring accurate and timely accounting support aligned with organizational goals.

Key Responsibilities for Finance and Admin Assistant Jobs in Lusaka

• Prepare payment vouchers, ensuring all supporting documentation is attached before processing payments.
• Manage and reconcile cash advances promptly, maintaining accurate records before issuing new advances.
• Ensure timely payment of all statutory deductions in compliance with regulatory requirements.
• Oversee petty cash management and timely replenishment.
• Maintain secure and organized filing systems for financial documents, correspondence, and data for audits and future reference.
• Assist with procurement by obtaining quotations from suppliers and adhering to Hope Walks procurement guidelines.
• Monitor supplies and update inventory records (Bin Cards).
• Support planning and coordination of events such as trainings and meetings.
• Verify and process supplier invoices, maintaining accurate accounts payable and receivable records.
• Assist in preparing monthly financial reports and provide clarifications as needed.
• Ensure quality and timely entry of family transport data in PATH Tracker Capture on a weekly basis.
• Provide logistical and administrative support for training, workshops, and seminars for Parent Advisors.
• Advise the Program Manager on quarterly budgetary needs to support effective spending plans.

Qualifications and Experience

• Bachelor’s degree in accounting, business administration, commerce, finance, or related field with an emphasis on accounting.
• Minimum of three years’ accounting experience, preferably within a healthcare environment.
• ZICCA registration is required.
• Proficiency in QuickBooks accounting software.
• Experience managing NGO donor funds is highly desirable.
• Fluency in English, both written and spoken.

Skills and Competencies

• Strong commitment to the mission and statement of faith of Hope Walks Zambia.
• Excellent interpersonal, negotiation, and communication skills.
• Proficient in Microsoft Excel, Word, Google Workspace, and email communication.
• Ability to prepare and interpret financial reports and data accurately.
• Demonstrated initiative, problem-solving skills, and ability to work semi-independently.
• Attention to detail with the ability to follow procedures and maintain accurate records.
• Effective planning, prioritizing, and goal-setting abilities to manage multiple tasks.
• Strong integrity and ethical conduct in all work situations.
• Flexibility and adaptability to changing priorities and responsibilities.
• Teamwork and leadership skills to foster a positive work environment and support colleagues.

Core Values

Employees at Hope Walks Zambia are expected to embody our core values:

• Striving for Excellence: Delivering the highest quality of care and service to children, families, and stakeholders.
• Working in Partnership: Building long-term, constructive relationships to maximize impact.
• Living with Integrity: Acting with truthfulness and consistency, inspired by Christ’s example.
• Serving with Compassion: Offering hope and kindness with empathy to those we serve.

This role requires agreement with the declarations of the Hope Walks Statement of Faith.

Application Process

Interested candidates are invited to submit their applications to the Program Manager via email at zambia@hopewalks.org. Please ensure your application reaches us by 16th May 2026.

Hope Walks Zambia is committed to creating a supportive and ethical workplace where every team member contributes to our shared vision. Join us in making a meaningful difference through your expertise in finance and administration.