Grant Administration Officer (GAO)

Grant Administration Officer Jobs in Lusaka – Join Frankfurt Zoological Society

Frankfurt Zoological Society (FZS) invites applications for the position of Grant Administration Officer (GAO) based in Lusaka, Zambia. This opportunity is ideal for professionals seeking to advance their career in grant administration within a leading global conservation organisation. If you are looking for grant administration officer jobs in Lusaka that combine impactful work with professional growth, this role offers a dynamic and rewarding environment.

About Frankfurt Zoological Society and the Role

Frankfurt Zoological Society is dedicated to conserving biodiversity and wilderness through sustainable resource management and strong partnerships. With long-term programmes across Africa, including Zambia, FZS focuses on protecting wildlife and ecosystems in some of the world’s most important protected areas.

The Grant Administration Officer will play a pivotal role in enhancing the coordination, compliance, and effectiveness of grant-funded conservation initiatives. This fixed-term contract position based at the Zambia Country Office in Lusaka will support the full grant lifecycle—from identifying funding opportunities and developing proposals to managing reporting, compliance, and audit processes.

Working closely with senior grant management and project leaders, the GAO will streamline grant administration, improve data management, and ensure that donor requirements align with internal processes and project objectives. This role suits a detail-oriented professional passionate about supporting conservation through rigorous administrative and compliance frameworks.

Key Responsibilities for Grant Administration Officer Jobs in Lusaka

• Identify and communicate relevant funding opportunities and calls for proposals to programme teams.
• Develop proposal templates, zero-draft submissions, and budget outlines to facilitate grant applications.
• Gather and organise technical and financial inputs from multiple teams during proposal development.
• Coordinate timely and accurate submission of grant applications and related documentation.
• Maintain comprehensive and up-to-date records of grant proposals, contracts, and internal documents.
• Track donor deadlines, reporting schedules, and key milestones to ensure compliance.
• Support procurement processes and ensure adherence to donor and internal guidelines.
• Assist with timesheet preparation and maintain staff support documentation.
• Develop reporting templates and assist in expenditure tracking against budgets.
• Prepare documentation and support audits to ensure transparency and compliance.
• Manage the FZS Zambia SharePoint Grants repository for accurate and accessible grant information.
• Extract and summarise key data for reporting, communications, and donor engagement.
• Support alignment of project data with internal and headquarters reporting requirements.
• Represent FZS Zambia in relevant liaison activities as required.
• Assist with coordination of annual events and reporting processes.
• Provide general administrative support to project teams and senior staff.
• Contribute to data collection and metrics tracking for project monitoring and reporting.

Candidate Profile and Qualifications

• Bachelor’s degree in Business Administration, Project Management, Development Studies, or a related field.
• 3 to 5 years of experience in grant administration, project coordination, or similar roles.
• Strong organisational skills with meticulous attention to detail and accuracy.
• Experience managing donor-funded documentation, timelines, and reporting requirements.
• Familiarity with compliance, procurement, and audit preparation is advantageous.
• Proficiency in Microsoft Office and document management systems such as SharePoint.
• Excellent communication and coordination skills, able to work collaboratively across teams.
• Ability to prioritise tasks, meet deadlines, and adapt proactively to changing demands.
• High professionalism, reliability, and a team-oriented approach.

Benefits and Professional Development

• Contribute meaningfully to conservation programmes across Zambia.
• Engage in a dynamic and collaborative work environment.
• Gain exposure to international grant management systems and processes.
• Access opportunities for professional growth and skills development.
• Receive a fair and competitive salary commensurate with experience and qualifications.

How to Apply for Grant Administration Officer Jobs in Lusaka

If you are motivated to support impactful conservation efforts through expert grant administration, please submit your Curriculum Vitae and Cover Letter via the following link:

Apply for Grant Administration Officer Position

Applications must include three traceable references with a brief description of your relationship and contact details. Please note that appointment is contingent upon submission of ZAQA-certified qualifications.

Application Deadline: Monday, 18 May 2026.

We appreciate the interest of all applicants; however, only shortlisted candidates will be contacted.