Terms of referemce – Procurement for Development and Design of a Post-Harvest Management Training Module

Job description

TERMS OF REFERENCE (TOR)

Procurement for Development and Design of a Post-Harvest Management Training Module

1. Background

Post-harvest losses remain a significant challenge affecting food security, household incomes, and market efficiency, particularly among smallholder farmers. In response, [Organization Name] seeks to develop a comprehensive Post-Harvest Management (PHM) Training Module aimed at strengthening the capacity of farmers, extension workers, and community groups to reduce losses, improve quality, and enhance market readiness.

This Terms of Reference (TOR) outlines the requirements for the procurement of a qualified consultant/firm to develop and design a structured, user-friendly, and context-specific training module.

2. Objective

The overall objective is to develop a high-quality Post-Harvest Management Training Module that is practical, scalable, and tailored to local agricultural systems.

Specific Objectives:

1. To design a comprehensive curriculum covering key aspects of post-harvest management.
2. To develop training materials suitable for both trainers and beneficiaries.
3. To incorporate climate-smart and gender-responsive approaches.
4. To ensure the module is accessible, participatory, and adaptable for different literacy levels.

3. Scope of Work

The selected consultant/firm will undertake the following tasks:

3.1 Needs Assessment

1. Review existing project documents, policies, and training materials.
2. Conduct stakeholder consultations (project staff, farmers, extension officers).
3. Identify gaps in current post-harvest practices and training resources.

3.2 Module Development

Develop a structured training module covering, but not limited to:

a)      Introduction to Post-Harvest Management

b)      Causes and Impact of Post-Harvest Losses

c)      Harvesting Techniques and Timing

d)      Handling and Sorting Practices

e)      Storage Technologies and Solutions

f)       Pest and Disease Control in Storage

g)      Value Addition and Processing

h)      Packaging, Transportation, and Marketing

i)       Food Safety and Quality Standards

j)       Climate-Smart Post-Harvest Practices

k)      Gender and Social Inclusion in PHM

3.3 Instructional Design

a)      Develop a learner-centered curriculum with clear learning objectives.

b)      Include session plans, facilitator guides, and participant handbooks.

c)      Integrate participatory methods (case studies, demonstrations, group work).

d)      Ensure content is culturally relevant and context-specific.

3.4 Graphic Design and Layout

a)      Design visually appealing training materials.

b)      Incorporate illustrations, infographics, and diagrams.

c)      Ensure readability for low-literacy audiences.

d)      Prepare both print-ready and digital formats.

3.5 Validation and Finalization

a)      Facilitate a validation workshop with stakeholders.

b)      Incorporate feedback into final materials.

c)      Deliver finalized module and all supporting resources.

4. Deliverables

The consultant/firm will be expected to deliver:

a)      Inception report with methodology and work plan.

b)      Needs assessment report.

c)      Draft Post-Harvest Management Training Module.

d)      Facilitator guide and participant manual.

e)      Designed and formatted training materials (print and digital).

f)       Validation workshop report.

g)      Final revised module and tools.

5. Duration of the Assignment

The assignment is expected to be completed within a period of 2 to 3 weeks from the date of contract signing.

6. Required Qualifications

Consultant/Firm Requirements:

·        Proven experience in agricultural training module development.

·        Strong expertise in post-harvest management and food systems.

·        Experience in instructional design and adult learning methodologies.

·        Demonstrated graphic design capabilities.

·        Experience working with NGOs, rural communities, or development projects.

Key Personnel:

·        Lead Expert in Agriculture/Post-Harvest Management.

·        Training/Instructional Design Specialist.

·        Graphic Designer.

7. Reporting and Supervision

The consultant/firm will report to the Project Manager or designated focal person. Regular progress updates will be required throughout the assignment.

8. Proposal Requirements

Interested bidders must submit:

·        Technical proposal outlining methodology and approach.

·        Financial proposal with detailed budget breakdown.

·        Company/consultant profile.

·        Evidence of previous similar work (samples or links).

·        CVs of key personnel.

9. Evaluation Criteria

Proposals will be evaluated based on:

·        Technical approach and understanding of the assignment (30%)

·        Relevant experience and past performance (30%)

·        Qualifications of key personnel (20%)

·        Financial proposal (20%)

10. Payment Terms

Payments will be made based on deliverables as follows:

·        30% upon approval of inception report

·        40% upon submission of draft module

·        30% upon submission and approval of final deliverables

11. Ethical Considerations

The consultant/firm must adhere to safeguarding, child protection, and ethical research standards throughout the assignment.

12. Intellectual Property

All materials developed under this assignment shall remain the property of [Organization Name]. The consultant shall not use or reproduce the materials without prior written consent

13. Submission Details

Proposals should be submitted to: zambia-procurement@ideglobal.org

Deadline: 1^st May 2026 at 17:00 hours.

14. Contact Information

For inquiries, please contact: kchansongo@ideglobal.org