Senior Analyst – Financial Planning and Budgeting

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Budget Preparation and Oversight

• Coordinate the Annual Budgeting Process
  Lead the development of comprehensive budgets for National Office Support Costs, Area Programs, ongoing grants, and new proposals. Ensure all budgets reflect strategic priorities and are prepared in accordance with the Field Office Planning & Budgeting Guidelines.
• Ensure Strategic and Policy Alignment
  Validate that all budget submissions are consistent with organizational goals, donor requirements, and internal financial policies. Provide guidance to program teams during budget formulation to ensure accuracy and completeness.
• Support Proposal Budgeting
  Collaborate with program and grant teams to develop proposal budgets that meet donor specifications and internal cost structures. Provide financial modelling and scenario analysis to support proposal competitiveness.
• Facilitate Budget Consolidation and Review
  Consolidate budget inputs across departments and projects. Conduct thorough reviews to ensure coherence, eliminate duplication, and flag inconsistencies prior to submission.

Financial Systems Integration and Monitoring

• Review and Validate Budget Uploads
  Oversee the upload of approved budgets into financial systems including Sun System, Horizon, IMPAQ, and FAD. Ensure data integrity and resolve discrepancies in collaboration with Shared Services and GFS.
• Labour Distribution Reports (LDR) Management
  Manage the setup, review, and reconciliation of LDRs to ensure accurate allocation of staff costs across projects. Address anomalies and ensure alignment with approved budgets and donor conditions.
• PBAS Management
  Monitor and reconcile PBAS commitments to ensure they reflect current budget allocations and donor expectations. Provide regular updates to project teams and flag variances for resolution.
• CAL Memo and Allocation Oversight
  Maintain and update the CAL Memo regularly. Analyse CAL re-allocations to ensure they remain within approved limits (3% or below) threshold and are appropriately distributed across cost centres.

Compliance, Cost Recovery

• Cost Recovery Monitoring
  Track cost recovery contributions across all projects. Ensure each project contributes its fair share to support costs, and follow up on gaps or delays in recovery.
• System Troubleshooting and Liaison
  Act as the finance point of contact for system-related issues. Liaise with Shared Services and GFS to resolve technical challenges and ensure smooth financial operations.

Audit Support and Documentation

• Prepare and submit financial documentation required for internal and external audits. Provide analysis and clarification on budget execution and system records to support audit queries.

People Management

• Provide mentorship and oversight to junior finance staff involved in budgeting and system operations. Deliver training sessions on budgeting tools, system usage, and compliance protocols

Knowledge, Qualifications and Professional Experience

• First degree in Accounting or Finance and /or professional qualification such as ACCA or CIMA
• Minimum of 5 years relevant experience in Financial Planning and Budgeting in International NGO
• Knowledge in Data science and Data analytics preferred
• In-depth working knowledge of accounting software packages; Sun Systems, Vision XL and Vision Executive, PowerBI and Power Apps.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and IFRS.
• Experience in international grant accounting, proposal budget development and reporting
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing

Applicant Types Accepted:

Local Applicants Only