Fleet Administrator

• Percentage of fleet availability versus downtime.
• Efficiency in vehicle scheduling and resource allocation.

Compliance:

• Number of compliance issues or violations reported.
• Timeliness of documentation and adherence to regulatory requirements.

Cost Management:

• Accuracy in budget forecasting and control of fleet-related expenses.
• Reduction in unexpected repair and maintenance costs.

Documentation Accuracy:

• Completeness and accuracy of fleet records and reports.
• Timeliness in processing and filing of documentation.

Vendor Management:

• Performance and reliability of vendors and service providers.
• Effectiveness in negotiating contracts and managing service agreements

• Strong ability to manage and prioritize multiple tasks and responsibilities.
• Excellent time management and coordination skills.
• High level of accuracy in maintaining records and preparing reports.
• Ability to spot discrepancies and ensure compliance with documentation standards.
• Clear and effective verbal and written communication skills.
• Ability to liaise with vendors, logistics teams, and regulatory bodies professionally.
• Strong analytical capabilities to monitor fleet performance and manage costs.
• Proficiency in data analysis and reporting.
• Familiarity with fleet management software and tools.
• Proficiency in MS Office, particularly Excel, for reporting and data management.
• Excel & reporting (non-negotiable)
• ERP systems (e.g., MS Dynamics 365, SAP, etc)
• Fleet management systems/telematics (e.g., Geotab, vehicle tracking systems)
• Record keeping and compliance (licenses, maintenance logs, regulatory documentation)

Experience & Qualification:

• Grade 12 with 6 Credits or better
• Degree/Diploma in Business Administration, Logistics/Supply Chain Management, Transport Management, Mechanical/Automotive Engineering
• Minimum of 2 years of experience in fleet administration or logistics management, preferably in a bottling or manufacturing environment.
• Understanding of fleet operations and logistics within a bottling or similar industry.
• Familiarity with regulatory requirements and compliance standards for fleet management.
• Experience with fleet management systems and software.
• Ability to handle administrative tasks efficiently and accurately.
• Proven experience in managing vendor relationships and negotiating service contracts. Ability to coordinate effectively with external service providers.