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Administrative Officer
SAM Zambia Lusaka
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Employer and vacancy source: SAM Zambia
The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.
- EmployerSAM Zambia
- LocationLusaka
- Employer websitezambiajobalerts.com
- Listing sourceZambia Job Alerts
Job facts
Key details for this vacancy
- Employer
- SAM Zambia
- Location
- Lusaka
- Posted
- April 19, 2026
- Job type
- Full Time
- Category
- Other
This listing has expired.
The original details remain available for reference, but applications are closed. Use the related searches for active vacancies.
Website SAM Zambia
Job description
Administrative Officer
Lusaka
Job Purpose
To provide efficient administrative, financial, and operational support to the company by managing invoicing, quotations, bookkeeping, staff onboarding, and coordinating the assignment of maids to clients through the company app.
Key Responsibilities
Quotations & Client Management Job Application Tracker
Prepare and issue detailed quotations based on client requirements
Respond to client inquiries and service requests in a timely manner
Maintain records of quotations and client engagements
Support pricing decisions in coordination with management
Invoicing & Billing
Prepare and issue accurate invoices to clients promptly
Monitor payments and follow up on outstanding balances
Maintain proper invoicing records and reconciliation reports
Address and resolve client billing queries
Bookkeeping & Financial Administration
Record daily financial transactions
Maintain accurate and up-to-date financial records
Assist with bank reconciliations and financial reporting
Organize and maintain financial documents and receipts
Staff Administration
Facilitate onboarding and orientation processes
Create and maintain staff records
Register and manage maid profiles on the company app/system
Ensure compliance with company policies and statutory requirements
Staff Scheduling & Assignment
Monitor incoming client bookings on the company app
Assign available and suitable maids to client requests promptly
Ensure optimal allocation of staff based on location, availability, and skillset
Communicate assignments clearly to maids and confirm attendance Communications & Media Studies
Track job completion and address any service delivery issues
Maintain accurate scheduling and assignment records
General Administration
Maintain office files, records, and correspondence
Provide administrative support to management and operations
Coordinate internal communication and scheduling
Manage office supplies and administrative logistics
Qualifications & Experience
Diploma in Business Administration, Accounting, or related field
Minimum of 2 years’ experience in administration, bookkeeping, or operations
Experience in service delivery or app-based operations is an added advantage
Key Skills & Competencies
Strong organizational and multitasking abilities
Good numerical and bookkeeping skills
Proficiency in Microsoft Office (especially Excel) and basic accounting tools
Ability to work with mobile or web-based applications
Strong communication and customer service skills
Attention to detail and problem-solving ability
How to apply
Please send your cover letter, CV, Copy of NRC to samzambiacareers@gmail.com. Kindly indicate the position in the subject line of your email.
Due date is 30 April 2026.