PROCUREMENT AND TENDERING ASSISTANT

Job description

Accent Innovations Group Limited seeks to recruit a highly organized and detail-oriented Procurement and Tendering Assistant to join its team with immediate effect . The ideal candidate should have hands-on experience in preparing bid documents, coordinating tender submissions, and managing online submissions through the Zambia Public Procurement Authority (ZPPA) e-GP system and the United Nations Global Marketplace (UNGM) . Zambia’s e-GP platform is the government’s web-based system for the full tender lifecycle, while UNGM is the official procurement portal of the UN system. Position: Procurement and Tendering Assistant Location: Lusaka, Zambia Start Date: Immediate Key Responsibilities Identify and track tender opportunities from relevant platforms and sources Prepare, compile, and organize bid and tender documents Upload and submit tender documents through the ZPPA e-GP system Manage supplier and tender activities on UNGM Ensure bid documents are complete, compliant, and submitted within deadlines Coordinate with management and technical teams to obtain required bid information Maintain proper records of submitted bids, tender outcomes, and supporting documentation Monitor tender notices, clarifications, addenda, and submission requirements Assist in preparing expressions of interest, proposals, quotations, and related procurement documents Support general procurement and administrative processes linked to bidding activities Minimum Requirements Diploma or Degree in Procurement and Supply, Business Administration, Purchasing and Supply, or a related field Proven experience in bid preparation and tender submission Practical knowledge of the ZPPA e-GP system and UNGM Good understanding of procurement processes, tender documentation, and compliance requirements Strong attention to detail and ability to work under pressure Good written and verbal communication skills Proficiency in Microsoft Office applications, especially Word and Excel Ability to manage multiple deadlines with minimal supervision Added Advantage Experience in public procurement, donor-funded projects, or international tendering Familiarity with preparing bids for government, corporate, and development-partner opportunities Knowledge of tender compliance reviews and document verification Personal Attributes Highly organized and dependable Detail-oriented and accurate Professional and confidential Proactive and able to work independently Strong time-management and coordination skills How to Apply Interested candidates should send their application letter , CV , and relevant qualifications to hello@accentinnovationsgroup.com with the subject line: Application – Procurement and Tendering Assistant Deadline for applications: 30 April 2026 Accent Innovations Group Limited is an equal opportunity employer. Only shortlisted candidates will be contacted.