Administrative and Logistics Assistant

Job description

Administrative and Logistics Assistant – Eastern Province – PMI Evolve Zambia
Job Description

The World at Abt  

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt. Advancing data-driven innovations is no small task, but we are driven by big challenges.

We are a team of 2,000+ people in over 40 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome representative ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. We create value driven partnerships around the world, but our greatest focus is on empowering our employees to advance our mission.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity 

As the PMI Evolve Zambia Administrative and Logistics Assistant, you will be responsible for performing the administration and logistics functions in support of all project activities following all relevant Abt policies and procedures. Under direction of the Finance and Administrative Manager, you will be responsible for providing a wide range of administrative and logistical support to the project office in Chipata.

Core Responsibilities

Assist in planning logistics for project meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.
Assist the Procurement Manager in making procurements, including distributing solicitations, gathering quotes, and requesting invoices.
Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
Prepare project vehicles fuel tracking reports and reconcile the same with reports from filling stations.
Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
Purchase, store and distribute office supplies.
Ensure timely settlement of office bills.
Make logistical arrangements for project staff traveling outside their region or for international visitors.
Assist the Finance and Administration Manager in updating the inventory list of the projects in the province.
Manages the project’s inventory control system in the province, including storage and inventory record-keeping.
Receipt and delivery of goods to the provincial warehouse.
Processing appropriate hard copy and/or digital supply chain documentation to document stock movement and updating stock cards to assure an accurate count of commodities at the provincial warehouse.
Supervises the storage, distribution, and transport of commodities and equipment to operational sites.
Requires frequent field travel, sometimes in remote areas.
Work may involve handling insecticides and protective equipment in controlled environments.
Occasional weekend or evening work during peak IRS or ITN campaign periods.

Minimum Requirements

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Bachelor’s degree in business administration and supply chain management or a related field.

What we Value

At least 4 years of experience in logistics and supply chain management.
At least 4 years of relevant professional experience in office administration.
Practical experience in implementing or supervising logistics.
Strong planning, organizational and supervisory skills.
Ability to analyze data and prepare clear reports.
Ability to assess problems and develop solutions.
Excellent inter-personal communication skills and excellent organization skills.
Team player with strong coordination and problem-solving abilities.
Preference for candidates who have experience that relates to donor funded projects or other international development experience.
Experience working with local health systems and partners at district or provincial levels will be an added advantage.
English language fluency.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits, flexible schedules, and professional development.

Abt Global Inc. is an Equal Opportunity employer committed to fostering an inclusive work environment. Abt provides market-competitive salaries and comprehensive employee benefits.

Disclaimer: Abt will never ask candidates for money in exchange for an offer of employment.