Operations Assistant

Job description

Job Title: Operations Assistant

Location: Lusaka

Company: Digital Office Solutions Limited (DOS)

About the Role

Digital Office Solutions Limited (DOS) is seeking a proactive and highly organized Operations Assistant to support day-to-day administrative and logistical functions within the business. This role works closely with the DOS leadership team to ensure smooth coordination across office operations, finance-related tasks, and general business support functions.

The ideal candidate is detail-oriented, dependable, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Assist with statement reconciliations of local and international suppliers, ensuring accuracy and timely follow-ups

• Support internal coordination of logistical and operational activities

• Oversee office maintenance, ensuring a clean, functional, and well-managed workspace

• Manage fleet operations, including vehicle scheduling, servicing, licensing, and compliance

• Handle statutory obligations including NAPSA registrations and submissions

• Manage and process supplier registrations, including documentation, submissions, and follow-ups

• Track and manage renewals of company certificates and licenses, ensuring full compliance and timely submissions

• Coordinate and monitor renewal of all ICT professional certificates for relevant staff

• Support and track company statutory compliance across all relevant regulatory bodies, ensuring adherence to government requirements

• Liaise with vendors, service providers, and internal teams as required

• Maintain accurate and organized records, files, and documentation

• Provide general administrative and operational support across the organization

Requirements

• Proven experience in an administrative, operations, or support role

• Strong organizational and multitasking abilities

• Basic understanding of financial processes, including supplier reconciliations

• Familiarity with statutory compliance processes (NAPSA experience is an advantage)

• Experience with supplier onboarding/registrations is an added advantage

• Good communication and interpersonal skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Ability to work independently and take initiative

• Personal Attributes

• Reliable and detail-oriented

• Proactive with strong problem-solving skills

• High level of integrity and professionalism

• Ability to handle confidential information with discretion

How to Apply

Interested candidates should submit their CV and a brief cover letter to jobs@doslimited.com with the subject line: Operations Assistant Application – DOS.

Closing Date: Sunday, 12th April 2026

Digital Office Solutions (DOS) is an equal opportunity employer and encourages applications from all qualified candidates.