Stores Assistant

Job description

Position Summary

The Stores Assistant is responsible for performing duties related to and involving the receipt, storage, and issuance of supplies and equipment, preparation and maintenance of records and reports and related storeroom functions.

Duties and Responsibilities

Prepares purchase orders and have them approved according to Company policy.
Check and maintain the appropriate level of stock according to agreed levels.
Receives supplies controlling invoice details (quantity, price etc.) according to purchase order.
Unpack, cleans and stores goods and supplies in assigned and appropriate areas.
Check the temperatures of fridges, cellars and any other equipment to prevent spoilage of products.
Report any malfunctioning of equipment to Maintenance for immediate assistance if needed.
Maintain a clean, hygienic and organised stores at any given time.
Controls the expiry date of all products / supplies received and in store.
Checks the quality of all products / supplies delivered / bought to ensure it is in line with Company standards.
Enters the received items in the system and keeps a traceable record of anything that entered into the store rooms.
Issue supplies on the basis of approved internal requisitions and delivers such items to requesting units.
Keep track of all issued items in the system and supported by the appropriate physical documentation
Rotates stock to assure issuance of oldest items first (FIFO)
Assist in taking physical inventory of supplies and equipment inclusive of cycle counts and the physical inventory.
Maintains clean and neat record of all files, especially signed purchase orders, copies of invoices.
Produces meaningful, accurate and transparent reports.
Is responsible for store keys, and ensures that items in the store are properly stored and secured

2. Skills and Abilities

Must be computer Literate
Excellent written and spoken English
Willing to learn and must be a fast learner
Must have effective communication skills
Must have attention to detail
Hard working
Team player
Excellent Time Management
Ability to work effectively and under minimal supervision.
Integrity, honesty and accountability

3. REQUIREMENTS AND QUALIFICATIONS

Grade 12 certificate
Diploma in Purchasing and Supply
Practical knowledge of Procurement and Supply Management
Experience: Minimum 1 year continuous experience in purchasing and stores
Member of Zambia Institute of Purchasing and Supply

If you meet the qualifications and other requirements provided, send application letter (addressed to: Human Resource Manager), Curriculum Vitae and relevant copies of academic certificates strictly as one document to: Recruitment15@thelatitudehotels.com Closing date: Wednesday, March 18, 2026