Production Inventory Officer

Job description

Overview

Our client is looking for a dynamic and effective Production Inventory Officer. The successful candidate will be responsible for overseeing and managing inventory across raw materials, packaging materials, spare parts, and finished goods. This role encompasses full supply chain inventory control, ensuring accurate tracking, monitoring, and reporting of stock at the assigned location. The role includes developing and maintaining an effective stock tracking system, regularly reviewing inventory levels, recommending timely re-ordering of materials and supplies, and conducting daily reconciliations of physical and book balances as well as ongoing analysis of daily stock movements to ensure accuracy, accountability, and operational efficiency throughout the supply chain.

Key responsibilities:

Perform various tasks of managing both issued raw materials stock, packaging materials, spares and finished products inventory.
Collaborate with the intake/procurement teams to list expected deliveries ensuring to verify that ordered is according to order and invoice (quantity, quality, etc).
Maintain accurate records and assist in inventory control of issued raw materials stock, packaging materials, spares and finished products stock at the assigned location.
Responsible for overseeing the inventory levels of issued raw materials stock, packaging new shipments ensuring to examine the levels of supplies and determine shortages.
Compile and maintain records of raw materials stock, spares and finished products stock quantity, type of material received, stocked and issued as per standard operating procedure.
Prepare raw materials stock, spares and finished products stock requisitions compares information on requisitions, to that issued to verify accuracy of order.
Manages inventory tracking systems to record deliveries, transfers and stock levels ensuring to analyses daily stock and supply levels to anticipate inventory problems and shortages.
Keep a close eye on the movement of raw materials stock, spares and finished products stock from in and out of assigned work area.
Document daily shipments and deliveries to replenish inventory ensuring receiving, storing and issuance the goods managing the stock levels and giving out the supplies from the stock.
Maintain records on issuance of items that are going out of the assigned warehouse to ensure accuracy and completeness.
Reports on inventory levels, supply chain progress, procedural efficiency and personnel issues to assigned superior ensuring to update daily deliveries and issuance to update inventory.
Overseeing issuance and proper shortage of warehoused raw material products, spares and finished products.
Control and verify the inventory levels by conducting regular physical counts and reconcile on the system on a daily basis.
Coordinate with the intake and production teams to schedule outbound orders by reviewing operations schedule and issue ensuring timely order fulfilment.
Prepare and generate financial inventory reports on a daily, weekly basis for submission to the assigned superior ensuring to post details of received, stored, ordered, issued raw materials stock, spares and transferred finished products to assigned warehouse transactions are entered onto the system ensuring integrity of the inventory management system at the assigned location.
Nurture positive relationship with the assigned superior on supplied, stored, ordered, issued raw materials stock, spares and transferred finished products and assigned warehouse.
Responsible for managing inventory documentation of both received from suppliers, stored, ordered, issued, transferred to user requesting departments raw materials stock ensuring the same are filed in an efficient and effective manner.
Ensure to accurately record the quality, quantity, type and other characteristics of all received/issued, raw materials stock spares, packaging materials and finished products inventory so the Corporation has a clear understanding of what isn’t available to avoid shrinkage due to loss or theft.
Ensure to reconcile physical raw materials stock, spares, packaging materials and finished products onto the Navision system on a daily basis.
Oversee the storage of raw materials stock, spares, packaging materials and finished products in assigned storage facilities ensuring that the same is done in an orderly manner and is within the stock location system for easy retrieval whenever there is a requirement and is also protected from pilferage.
Supervise the loading, offloading and issuance of raw materials stock, spares, packaging materials and finished products consignment from intake/procurement to assigned warehouse for easy access and identification.
Prepare detailed reports on raw materials stock packaging materials, spares and finished products stock inventory operations on stock levels and adjustments.
Ensure adequate safety measures are followed to protect the Corporation’s property and personnel.

Qualifications

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Education
Career Guides
Online career development courses
Full grade 12 School certificate and a Diploma in Accounting Studies
Three years minimum working experience in a similar role
Able to work with minimum supervision
Strong track record of warehousing
Demonstrated success in inventory management
Proficiency in Navision