HUMAN RESOURCE OFFICER – COMPENSATION AND BENEFITS

Job description

Purpose of the role:

To execute high-integrity payroll and benefits administration, reward analytics, and mobility support across all branches and sites. Critical for ensuring accurate pay, transparent reward processes, audit readiness, and consistent employee experience aligned with approved policies and statutory requirements.

Reports to: Human Resource Manager

Branch: Lusaka Reman

Contract Duration: Two (2) Years, Renewable.

Key Duties and Responsibilities:

The Human Resource Officer – Compensation and Benefits will be required to perform the following tasks:

1.   Payroll Operations

Prepare, validate, and process payroll (allowances, overtime, deductions, adjustments).
Reconcile payroll results against GL, HRIS, and employee master data.
Execute statutory remittance (PAYE, NAPSA, NHIMA,SDL, Personal Levy, etc.) on time.
Ensure all Payroll related recoveries (HELSB, Loans, Subscription, etc.) are remitted to Institutions.
Maintain payroll control logs, exception reports, and sign-off trails.
Coordinate with Finance for journal posting, accruals, and payroll funding readiness.

2.   Benefits Administration

Manage employee enrollment, changes, exits, and compliance documentation.
Liaise with insurers, pension administrators, and brokers on claims and membership updates.
Conduct periodic benefits integrity checks (duplicate entries, inactive members, etc.).

3.   Reward Analytics & Communications

Produce monthly reward dashboards (cost, allowances, overtime, benefits uptake, mobility).
Provide insights for budgeting, resource planning, and pay positioning.
Deliver onboarding briefings for new hires on pay, benefits, and statutory deductions.
Support annual salary review by providing bands, midpoints, and cost simulations.

4.   Offers, Movements & Internal Equity

Advise line managers on offers, promotions, transfers, and range alignment.
Validate internal equity and highlight potential risks or inconsistencies.
Ensure DoA compliance for all salary-related transactions.

5.   Controls, Audit & Data Privacy

Maintain maker–checker segregation.
Enforce data privacy and HRIS access controls
Conduct periodic self-checks on payroll inputs and benefits data integrity.
Support internal/external audits and ensure immediate closure of findings.

6.   Stakeholder Support

Resolve reward queries and support HRBPs/Finance, and Branch/Site teams.

Qualifications and Experience

·        Full Grade 12 certificate – Required.

·        Bachelor’s Degree in Human Resource Management, Business Administration, Finance, or related field.

·        3–5 years’ experience in Compensation & Benefits or payroll operations.

·        Strong working knowledge 0f PAYE, NAPSA, NHIMA, and statutory compliance.

·        Experience in a multinational or industrial/heavy equipment sector is a plus.

·        Payroll/HRIS System Certification (SAGE 300 People) preferred.

·        Full member of the Zambia Institute of Human Resource Management.

·        ZICA (advantageous)

·        ZAQA Validated Qualifications

 Skills & Competencies

Payroll inputs & reconciliations
Benefits administration
Reward analytics & costing
Vendor coordination
Excel and dashboards
Confidentiality and Accuracy
Strong service mindset
Governance and Audit

If you meet the requirements for this job, email your detailed C.V, certified copies of certificates and cover letter in a single document torecruitment-hcmz@hcmaf.com, or send your application to:

The Senior Manager, Human Capital and Administration

Hitachi Construction Machinery Zambia, Co. Ltd.

KK International Airport Road, Plot 2350/M

P.O. Box 30182,

Lusaka.

The closing date for applicants is 22nd February, 2026. Only shortlisted candidates will be contacted.