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Import & Export Documentation Executive

Skyrock Labour Consultants LTD unknown

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Check whether this older listing is still open. It has no confirmed closing date and may no longer accept applications. Browse the latest jobs in Zambia.
Employer reference

Employer and vacancy source: Skyrock Labour Consultants LTD

The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.

  • EmployerSkyrock Labour Consultants LTD
  • Locationunknown
  • Employer websitezambiajobalerts.com
  • Listing sourceZambia Job Alerts
Job facts

Key details for this vacancy

Employer
Skyrock Labour Consultants LTD
Location
unknown
Posted
February 10, 2026
Job type
Full Time
Category
Other
This listing has expired. The original details remain available for reference, but applications are closed. Use the related searches for active vacancies.
  • Full Time
  • unknown

Website Skyrock Labour Consultants LTD

Job description

Job Purpose

The Import & Export Documentation Executive is responsible for preparing, processing, and managing all import and export documentation in compliance with Malawi Revenue Authority (MRA) regulations, shipping requirements, and international trade standards. The role ensures timely customs clearance, accurate documentation, and smooth movement of cargo across borders.

Key Responsibilities

Documentation & Trade Compliance

Prepare and process all import and export documentation, including:
Commercial Invoices
Packing Lists
Bills of Lading / Air Waybills
Certificates of Origin (COMESA / SADC where applicable)
Customs Declarations
Shipping Instructions
Ensure compliance with Malawi Customs & Excise regulations and international trade laws.
Maintain accurate physical and electronic records of shipment documentation.

Shipping & Freight Coordination

Liaise with shipping lines, freight forwarders, transporters, and clearing agents.
Coordinate import and export shipments through key corridors and ports such as Beira, Nacala, Dar es Salaam, and Durban.
Track cargo movement and address documentation or transit delays proactively.

Customs & Regulatory Liaison

Work closely with Malawi Revenue Authority (MRA) and licensed clearing agents to ensure smooth clearance.
Support customs inspections and valuation processes by providing accurate documentation.
Monitor changes in customs tariffs, trade agreements, and import/export procedures affecting Malawi trade.

Internal & Client Coordination

Provide timely shipment updates to internal departments and clients.
Submit accurate documentation to finance teams for costing, duty calculations, and invoicing.
Respond to client and internal queries related to clearance and shipment status.

Reporting & Administration

Prepare shipment, clearance, and documentation reports.
Maintain organised filing systems for audits and regulatory reviews.
Assist with compliance audits and post-clearance verifications when required.

Qualifications & Experience

Education

Degree in:
Shipping & Logistics
International Trade
Supply Chain Management
Business Administration or a related field

Experience

Minimum 3 years’ experience in import/export documentation within the shipping or logistics industry.
Practical experience working with MRA customs procedures.
Experience with regional trade under COMESA and SADC frameworks is an added advantage.

Skills & Competencies

Strong understanding of import/export documentation and customs clearance processes in Malawi.
Knowledge of Incoterms and regional transit procedures.
High attention to detail and strong organisational skills.
Ability to meet strict deadlines in a fast-paced environment.
Strong communication and stakeholder coordination skills.
Proficiency in MS Office and customs/shipping systems.

Note: This position is open to Malawian nationals only.

How to apply

Please send your cover letter, CV, Copy of valid ID to skyrocklabourconsultants@gmail.com. Kindly indicate the position in the subject line of your email.

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