Accounts and admin Officer

Job description

Project Background

The Women Economic Empowerment (WEE) project with Choma District Women’s Development Associations is running from February 2021 to 31st July 2026. The overall objective of the project is to advance women’s economic empowerment to ensure the capacity of women to participate in, contribute to and benefit from agricultural value chains and processes in ways that affirm the value of their contributions, respect their dignity, promote equality in Eastern, Western, Southern and Central Provinces.
Key Duties and Responsibilities

Financial Management & Reporting

Prepare accurate monthly, quarterly, and annual financial reports
Monitor expenditure against approved budgets and forecasts
Conduct budget variance analysis and advise management accordingly
Prepare financial reports for submission to the Coordinator, Board, and donors

Budgeting & Cash Flow Management

Develop and update cash-flow projections
Ensure sustainable budget management in line with cash-flow availability
Monitor project funding utilization to avoid overspending or underutilization

Payments & Financial Controls

Process payments through petty cash, bank transfers, and approved payment requests
Ensure all payments are supported by proper documentation and approvals
Maintain strong internal financial controls and approval systems

Payroll & Statutory Compliance

Run the payroll system accurately and on time
Prepare and submit PAYE, NHIMA, and NAPSA returns in compliance with statutory deadlines
Maintain up-to-date payroll records and staff deductions

Accounting Systems & Software

Record all financial transactions using Sage Pastel Partner
Maintain accurate accounting records and reconciliations
Support audits by preparing schedules and responding to audit queries

Donor Compliance & Audits

Ensure donor financial compliance in recording, reporting, and documentation
Prepare financial documentation for internal and external audits
Conduct internal audits and implement audit recommendations

Records Management & Administration

Ensure proper filing and archiving of all financial documents
Support administrative processes related to finance and compliance
Uphold high levels of integrity, confidentiality, and professionalism
Qualifications & Requirements
Diploma or Degree in Accounting
Minimum of 2 years relevant work experience
Fully paid-up member of ZICA and/or ACCA for the 2026 period
Minimum Licentiate Certificate
Proven experience with donor-funded programmes is an added advantage
Strong budgeting, financial analysis, and MS Excel skills
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Hands-on experience using Sage Pastel Partner and payroll software
High level of integrity and professionalism

APPLICATION PROCEDURE

All applicants must submit the following:

Cover Letter
Curriculum Vitae (CV)
Copies of academic and professional qualifications

*Must be a Choma Resident

*Contract runs till July 2026

Send application to chomadwda@gmail.com

Deadline : 11/2/26