STORES

Job description

MONZE COMMUNITY DEVELOPMENT STAFF TRAINING COLLEGE

EMPLOYMENT OPPORTUNITY- ASSISTANT STORES OFFICER

Monze Community Development Staff Training College, is a government institution under the Ministry of Community Development and Social Services based in Monze district. The College seeks to engage a Part-time Assistant Stores Officer for a one (1) year contract renewable based on good performance. Therefore, invites applications from suitably qualified and experienced candidates to apply for this position.  

Assistant Stores Officer (1 Position)

PURPOSE: To maintain seamless supply chain operations by ensuring the accurate receipt, secure storage, and timely distribution of college assets. This role is critical in preventing stock-outs and ensuring that academic and administrative departments have the resources needed to function without interruption.

MAIN DUTIES SUMMARY

Stock Monitoring & Replenishment: Conducting regular stock takes to identify low inventory levels and initiating timely purchase requisitions to prevent operational delays.
Quality Control & Receiving: Inspecting incoming goods against delivery notes and purchase orders to ensure quality and quantity compliance before processing Goods Received Notes (GRN).
Asset Preservation & Storage: Organizing the storeroom to ensure the safe custody, proper labelling, and preservation of materials to prevent damage or deterioration.
Efficient Issuance & Distribution: Verifying internal requisitions and ensuring that materials and equipment are issued only to authorized personnel in a timely manner.
Data Integrity & Record Keeping: Updating bin cards and inventory management systems daily to ensure a perfect match between physical stock and ledger records.
Security & Compliance: Enforcing strict access control to storage areas and ensuring all transactions align with the Public Procurement Act and internal audit standards.
Reporting: Preparing weekly or monthly stock utilization reports to help management monitor consumption patterns and identify slow-moving items.

QUALIFICATIONS:

Grade 12 Certificate with at least five (5) Credits, including Mathematics and English Language.
Must possess a Diploma in Stores Management, Purchasing and Supply, or a related field.
Functional computer skills (proficiency in Excel and inventory software).
Minimum of 3 years relevant experience in a similar institutional setting.
Fully paid-up member of the Zambia Institute of Purchasing and Supply (ZIPS) with a valid practicing license.

APPLICATION METHOD

Interested candidates should submit an application letter, a detailed Curriculum Vitae (CV), ZAQA certified copies of Academic/Professional Certificates, and three (3) names of professional referees to:

The Principal

Monze Community Development Staff Training College

P.O. Box 660078, Monze OR Email: monzecomdev@gmail.com

Closing Date: 20th February 2026

All shortlisted candidates will be required to submit Verification Reports from ZAQA for all local and foreign qualifications and present original certificates during the interview process.