Station Administrator

Job description

JobwebZambia, operating from Ghana, has long copied and mirrored job listings from Gozambiajobs. As this practice has become harder to maintain, the same behavior is now being directed at our site.Job listing syndication

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The repeated appearance of identical job posts raises a simple question: what value does Jobweb actually provide? Copying from GoZambiaJobs in the morning and JobSearchZM in the afternoon is not curation — it’s exploitation.

The International Institute of Tropical Agriculture (IITA) is a non-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future. For more information, please visit http://www.iita.org/

IITA is inviting applications from fully qualified Zambian national to fill the position of Station Administrator at Lusaka Station.Workplace safety training

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Job Responsibilities

The Station Administrator is responsible for ensuring efficient and effective operation of the station’s administrative functions. Reporting to both the Hub Administrator and the Hub Director at IITA Southern Africa Hub, the position shall foster strong professional relationships with the IITA DDG-Corporate Services office and other support services units at Headquarters.Resume writing service

Provide leadership in the administration of the Station, including supervision of all support service staff responsible for human resources, IT, travel services /protocol, procurement, stores and shipping, general operations, facilities management, fleet management, safety and security
Implement IITA policies and procedures and ensure compliance with the Government of Zambia laws and regulations while providing guidance and advisory support to staff on such matters
Recommend and implement approved systems and procedures to improve the efficiency and effectiveness of the administrative functions
Liaising with Government agencies as may be requested from time to time by the Hub Director, and acting as direct contact with local authorities in the country in connection with IITA’s operations
Oversee protocol and other matters that require liaison with the Government
Coordinate the administration of agreements undertaken with hosted institutions and partners and liaise with the legal unit at HQ on renewals
Prepare, manage and monitor the station’s admin, operating and capital budgets
Manage the station’s cost recovery system, including periodic review of the station’s service rates
Oversee all personnel-related matters, including recruitment, compensation, welfare, medical and accident insurance, labour relations with the Government, and staff welfare, among others
Liaise with appropriate support service unit heads at HQ to arrange services for the station as may be required
Oversee general administration and housekeeping at the station premises and facilities and ensure a conducive working environment in line with health and safety standards at the workplace
Oversee security operations to ensure safe custody of staff and assets at the station, as well as operationalization of the station’s security and evacuation plans
Oversee implementation of recommendations made by the risk management committee
Oversee the station supply chain operations, ensuring effectiveness and efficiency in the procurement system, and delivery of goods and services, as well as management of the station’s supplier portfolio
Ensure that the stations, travel services, and fleet are effectively managed
Maintain an effective electronic and manual filing system of records on administrative functions and services
Coordinate monthly staff meetings and events to promote team spirit and staff interactions
Promote accountability in the workplace amongst all direct reports through coaching and counselling
Any other duties as assigned by the supervisors
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Requirements

Master’s degree in business administration, management, or other related field
At least 7 years of progressive, responsible, professional-level administrative experience in international organisations
High proficiency with MS Office. Working experience with ERPs such as Oracle is an added advantage
Considerable knowledge of the laws and regulations governing employment in Zambia
Extensive relatable experience in supervising administrative work, including liaison with government agencies and coordinating protocol matters, among others
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Skills and Abilities:

Excellent verbal and written communication skills
Excellent team building and employee development skills
Strong organisation and time management skills
Ability to multitask and meet deadlines required
Be organised, proactive, committed and service-minded
Ability to prioritise workload, use initiative and work independently
Capacity to engage constructively and respectfully with individuals of diverse cultural and socioeconomic backgrounds, abilities, and gender
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