Human Resource Information System Officer

Job description

JobwebZambia, operating from Ghana, has long copied and mirrored job listings from Gozambiajobs. As this practice has become harder to maintain, the same behavior is now being directed at our site.

The repeated appearance of identical job posts raises a simple question: what value does Jobweb actually provide? Copying from GoZambiaJobs in the morning and JobSearchZM in the afternoon is not curation — it’s exploitation.

Discover more
Data Security Training
Recruitment Software
Zambia Job Market Reports
Data information management
Document Scanners
Information System
Leadership Training
Information system consulting
Employee Onboarding Kits
HRIS support services

Platforms built on other people’s hard work, without originality or effort, offer little reason for trust or support.

Higher Education Loans and Scholarships Board

Employment Opportunity

Human Resource Information System Officer

The Higher Education Loans and Scholarships Board (HELSB) is a Statutory Body established by the Higher Education Loans and Scholarships Act No. 31 of 2016 to provide for the administration of scholarships and the Loan Scheme. HELSB is offering an exciting opportunity to a potential candidate who meets the under listed qualifications and competencies to join our team as Human Resource Information System Officer to be based in Lusaka, on permanent and pensionable terms.

Discover more
Records Management Courses
HRIS Software
Information system analytics
HR Certification Programs
Recruitment Software
Human resource management
Workforce planning tools
Office Organization Tools
Data Security Training
Legal Compliance Resources

Job Purpose

Reporting to the Human Capital Specialist, the Human Resource Information System (HRIS) Officer shall undertake and supervise the provision of record management in order to enhance storage, accessibility security and flow of information.

Principal Accountabilities

Supervise and Undertake timely receipt, dispatch and registration of correspondence in order to prevent misdirection and loss.
Supervise and Undertake timely maintenance of human resource management system in order to ensure efficient flow of information.
Supervise timely file circulation in order to facilitate decision making.
Prepare and supervise timely preparation of file inventory in order to facilitate accountability.
Undertake and supervise effectively the classification and indexing of documents in order to facilitate storage and retrieval of information.
Undertake and supervise effectively securing of records and prevention of unauthorised access to the registry area in order to ensure safe custody of information.
Undertake and supervise timely opening of new files and closing of old files in order to facilitate information storage and retrieval.
Undertake and supervise timely transfer and destruction of records in order to preserve and create space in the registry.
Undertake and coordinate effectively, the development and implementation of performance management systems in order to monitor and evaluate employee performance and ensure achievement of set objectives.
Supervise effectively, human, financial and other resources in order to facilitate achievement of section objectives.

Qualifications and Experience

Grade Twelve (12) School Certificate
Bachelor’s Degree in Records Management or Library Studies
Minimum of two (2) years related job experience
Experience in Public Sector Registry will be an added advantage

Skills and Attributes

Able to write and communicate effectively in English
Computer Literate
High level of confidentiality
Initiative, Leadership and Integrity

How to Apply:

Interested candidates who meet the above Job Specifications and Competencies, Skills and Attributes should send their applications in one (1) PDF document enclosing their Detailed Curriculum Vitae, Photocopies of NRC, ZAQA Verified Professional documents via recruitment@helsb.gov.zm

Application Deadline:

Applications must be submitted not later than 2nd January, 2026.

Note: Please note that only shortlisted candidates will be contacted.