HUMAN RESOURCE OFFICERS & ADMIN OFFICER

Job description

HUMAN RESOURCE OFFICER x3

We are looking for dedicated and detail-oriented Human Resource Officers to join our team. The successful candidates will be responsible for managing daily HR functions, ensuring compliance with labour laws, and maintaining accurate employee records at our project sites in Monze, Kaoma and Sinazeze.

Key Responsibilities:

Handle statutory obligations including NAPSA, PAYE, NHIMA, and other deductions
Manage the timely and accurate reporting of workplace accidents to the Worker’s Compensation Fund Control Board, ensuring full compliance with all regulations.
Ensure compliance with employment laws and internal policies
Maintain up-to-date employee records
Assist in recruitment, onboarding and staff orientation processes
Coordinate leave management and attendance tracking
Support performance management and employee relations activities
Prepare the monthly payroll in a timely and accurate manner

NB: Must be willing to relocate to respective project sites

Qualifications and Skills:

Diploma or Degree in Human Resource Management, or a related field
Minimum 2 years of relevant work experience with at least two traceable references.
Must be a member of the Zambia Institute of Human Resource Management (ZIHRM)
Proven experience in payroll processing and statutory submissions
Strong understanding of Zambian labour laws and HR best practices
Excellent communication, organisation, and interpersonal skills
High level of confidentiality and attention to detail

How to Apply:

Interested candidates should send their CV and cover letter as one document in PDF to chinageo78@gmail.com with the subject line “Human Resource Officer Application” before 20th November, 2025.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

2. ADMINISTRATIVE OFFICER x1

We are URGENTLY looking for a reliable and detail-oriented Administrative Officer to provide essential support to management and the Human Resource Officer. The ideal candidate will handle general office administration, assist with HR functions, and ensure smooth daily operations within the organisation and will be based at our Head Office in Lusaka.

Key Responsibilities:

Maintain staff records, files, and other company information
Coordinate office activities to ensure efficient operations
Draft letters, memos, and other administrative correspondence
Assist the HR and Management to timely and accurately report workplace accidents to the Worker’s Compensation Fund Control Board.
Assist HR with recruitment logistics, onboarding, and employee leave management
Coordinate the timely submission of required documentation (e.g., Annual Returns, changes in directors/shareholders) to PACRA.
Monitor and ensure timely renewal and compliance of all company trading licenses and operational permits issued by the Lusaka City Council, adhering to local by-laws and regulations.
Oversee and manage the company vehicle fleet, ensuring all vehicles maintain current Road Tax, Certificate of Fitness (CoF), and motor vehicle licensing as required by the Road Transport and Safety Agency (RTSA).
Ensure compliance with regulatory bodies company policies and procedures
Perform other duties as assigned by the HR Officer or Management
Candidates residing within a radius of 3Km to our office will be priorities

Qualifications and Skills:

Minimum certificate in Human Resource, or a related field;
Experience in office administration and basic HR or payroll support
Minimum 2 years of relevant work experience with at least two traceable references.
Familiarity with statutory obligations such as NAPSA will be an added advantage
Excellent communication and organisational skills
Strong attention to detail and ability to multitask
Proficiency in Microsoft Office (especially Excel and Word)
High level of professionalism, discretion, and confidentiality

How to Apply:

Interested candidates should send their CV and cover letter to chinageo78@gmail.com with the subject line “Administrative Officer Application” before 20th November, 2025.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED