Officer Snr, Procurement

Job description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Discover more
Interview coaching sessions
Interview preparation guide
Zambia-specific business directories
Applicant tracking system
Visa application assistance
Professional networking events
Industry specific jobs
Professional development books
Relocation assistance services
Job seeker resources

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Job title:                                            Officer Snr, Procurement

Site:                                                    ‘Kansanshi Mine

Department:                                      Commercial

Discover more
Business attire clothing
Online skills training courses
Career counseling packages
Interview coaching
Interview coaching sessions

Section:                                              Supply

Discover more
Mobile phones for communication
Commuter transportation services
Job search strategy consultations
Industry specific jobs
Employment statistics report
Zambian culture blog
Visa application assistance
Business attire clothing
Interview coaching sessions
Temporary staffing solutions

Position reports to:                          Snr Specialist, Procurement

Grade:                                                15

Purpose

To be responsible for the monitoring of day to day ordering for stock and non-stock/indent in timely fashion, ensure compliance to Company’s policies and procedures while also making follow ups on urgent stock and expediting. Ensure that the team works in in a safe manner, complying with and actively contributing to FQM’s Health, Safety and Environmental HSE policies, manuals and procedures.

Key Responsibilities

This position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function.
Provide effective procurement of material and services for the ‘Kansanshi operation.
Identify and implement cost saving initiatives through smart sourcing
Work with internal customers to provide a timely and efficient service.
Assist when required on supply contract (FPA) administration.
Expedite both own and teams purchases orders to ensure timely delivery
Procurement should be according to laid down company procedures and decisions should be made within policy guidelines.
Team leadership, coaching and mentoring a small team, providing oversight on their day to day activities ensuring that quality standards are maintained and addressing operational issues that they may be experiencing
Reviewing and approving PO’s within their delegation, making sure the purchase order presents good value for the business and is correctly dressed
Monitor day to day ordering for stock and non-stock/indent in timely fashion, ensure compliance to Company’s policies and procedures
Assist with design of reports in Pronto
Follow up Consignment stock replenishment orders
Document policies and procedures for implementation
End User and Vendor Liaison
Assist to provide ethical and commercially based procurement for ‘Kansanshi.
Measure and monitor team performance towards achieving key performance Indicators, using dashboards
Assist with pricing information for other than procurement purposes such as the preparation of budget submissions, scopes of work, detailed costing for identified modifications and upgrades, as required.
Any other reasonable duties assigned by the immediate supervisor.

Qualifications

Grade 12 School Certificate
Minimum CIPS level 5 (Graduate Diploma) or other related fields.
Bachelor degree in Procurement and Supply or a related field will be an added advantage
Operating experience with computer systems
Absolute integrity
Skills in management reporting.
An appreciation of warehousing, accounting and audit procedures
Conversant with copper mining and treatment operations
A working knowledge of computer based supply systems (preferably PRONTO)
Member of ZIPS

Experience

Leadership of small teams of professional procurement officers
Communication with local and international suppliers and freight forwarders
Ability to multitask, prioritize, and manage time efficiently
Excellent organizational, communication and interpersonal skills
Proficiency in Microsoft Office
Proficiency in Pronto
Strong skills in MS Excel and PowerPoint
Understanding of warehousing and inventory management
A basic understanding of commercial law, tax, economics, logistics and remote mine site supply chain management
Knowledge in basic health and safety
At least 3 years’ experience  in the same or similar position (preferably in the mining industry)(desirable).

Behavioural Traits

Strong team ethic
Ability to work independently
Strong verbal and written communication skills
Methodical approach to everyday tasks and problem solving

Operational Requirements

Ability to work under pressure
Ability to prioritise and manage multiple tasks
Must be dependable and self-motivated
Lead and motivate team members
Excellent typing and writing skills
Must have excellent communication and interpersonal skills
Ability to interact with people of different cultures
Accurate and precise attention to detail
Unquestionable integrity
Work independently and as part of a team.
Ability to perform in an environment that requires multiple deadlines being met, potentially at the same time.