Assistant Accountant – Payables

Job description

Reference Number
ZICTA/53/7/1/FINANCE DEPT
Description

     Purpose of the JobTo perform accounting tasks related to the efficient maintenance and processing of accounts payable and expenditure transactions.

Statements of Main Responsibilities:

2.1        Prepare and process internal (staff and Board) and external (vendors) payments through electronic bank transfers and bank instructions on the designated days.

2.2        Prepare and process PAYE, NAPSA, NHIMA and Withholding Tax payments as per statutory obligation.

2.3        Prepare and process Withholding VAT payments to the Zambia Revenue Authority as per statutory obligation.

2.4        Prepare and process Vendors Garnish payment to the Zambia Revenue Authority as per statutory obligation.

2.5        Processing payments for Payroll related transactions and lodgments.

2.6        Acts as a primary known agent of the Authority to all Banks for delivery and collection of bank related transactions.

2.7        Liaises with superior regarding the posting of batches in the cashbook to the general ledger for easy tracing of expenditure as per budget.

2.8        Providing input for preparation of Monthly Expenditure Return to be submitted to the line Ministry in order to track the Authority’s expenditure.

2.9        Manage all Petty Cash transactions for all provincial offices in order to maintain the approved float to assist in meeting small expenses for the Authority.

2.10      Manage all petty cash transactions by ensuring that requisitions are authorized before payment and maintain an adequate float by making regular reimbursements.

2.11      Post all petty cash transactions and ensure that the cashbook is reconciled to the ledger at all times.

2.12      Undertake any other duties and tasks as may be assigned from time to time.

2.13      Undertake weekly filing of all date stamped documents relating to staff and supplier payments for record purposes or future reference.

2.14      Confirmation of distance to be travelled for fuel requests from staff.

2.15      Follow up with suppliers for monthly statements and reconcile suppliers’ accounts in order to achieve clean vendors or creditors accounts.

2.17      Follow up on suppliers’ invoices where a pre-payment was made.

Requirements

3.0       Knowledge and Skill Requirements:

3.1)       General Education:

                             Full Grade 12 School Certificate

3.2)       Professional/AcademicQualifications:

Bachelor’s Degree in Finance or ACCA level 2 or CIMA level 2 or equivalent

3.3)       Relevant Pre-Job Experience:

Must be a member of the Zambia Institute of Chartered Accountants

Assistant Accountant – Payables is on a Permanent and  Pensionable basis.
Work Level
Skilled
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Lusaka